Job: Administrative Services Manager - Parks Department (Open and Promotional)

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Job Description

Overall Job Objective

Job Title:Administrative Services Manager - Parks Department (Open and Promotional)
Closing Date/Time:Thu. 10/26/17 11:59 PM Pacific Time
Salary:$49.82 - $62.27 Hourly
$3,985.60 - $4,981.60 Biweekly
$8,635.47 - $10,793.47 Monthly
Job Type:Full-Time
Location:San Mateo County, California
 
The Parks Department is seeking qualified candidates for the position of Administrative Services Manager. Receiving direction from the Director of Parks, the Administrative Services Manager will direct the administrative, budget, performance, and contracting functions of the Department and provide direct supervision over professional and clerical employees. The Administrative Services Manager oversees day-to-day operations including the department's fiscal and payroll operations, contract administration, purchasing, facility management, and reservations.  

Duties may include, but are not limited to, the following:
  • Coordinate a variety of administrative support functions and provide budget, fiscal, and contract management.
  • Develop department's two-year budget, maintain fiscal control, provide forecasting of revenues and expenditures, and develop and monitor department performance measures.
  • Perform all fiscal year-end closing activities.
  • Oversee the revenues and expenditures associated with various trust funds.
  • Administer, evaluate and monitor all department contracts; coordinate purchase of goods, equipment and supplies; act as liaison between the Office and the County's Information Services Department on technical support needs and projects.
  • Supervise reservations, payroll, facilities maintenance, personnel, accounts payable and receivable, property control, purchasing, word processing and other clerical services of assigned department.
  • Prepare bi-monthly reports to the Parks Commission and reports, information, and direction to management.
  • Perform Emergency Response Coordinator duties and maintain and implement the department's Continuity of Operations Plan (COOP).
The successful candidate for this position must have strong organizational skills and be able to manage and coordinate a wide variety of budget/performance and administrative functions. He/she must be flexible and adaptable, have initiative, and possess the ability to work independently in finding solutions to issues that arise.  The ideal candidate:
  • Has some working knowledge of the County's budget and finance process and its commitment to performance measurement.
  • Is an effective collaborator who works well with staff, other County department contacts, and members of the public.
  • Is energetic and has a "can-do" attitude with respect to learning new processes
  • Can mentor, inspire, and motivate staff.
  • Has superior verbal and written communication skills.

 Qualifications:

Knowledge of:
  • Advanced principles and practices of organizational and systems analysis, research methods and human resource planning.
  • Basic principles and practices of the assigned County department operations and its administration and organization.
  • Advanced principles of financial administration, including public budgeting and reporting.
  • Computer systems and applications as used within the County.
  • Principles of personnel training, supervision and evaluation.

Skill/Ability to:
  • Supervise and coordinate a wide variety of administrative and operational activities related to assigned department.
  • Coordinate section activities with other departments, programs and/or outside agencies.
  • Direct and participate in the analysis of a wide variety of moderate to complex administrative/operational problems and make effective operational and/or procedural recommendations.
  • Interpret departmental policies, guidelines and procedures; develop recommendations for improvements, as necessary.
  • Supervise, evaluate and train assigned personnel.
  • Communicate effectively both orally and in writing.
  • Perform complex mathematical and statistical calculations accurately.
  • Establish and maintain effective work relationships with those contacted in the performance of required duties.

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Three years of increasingly responsible experience performing a wide variety of
administrative duties in a large, complex public agency.
 Application/Examination:
Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five (5) points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition to our regular employment application form.

A supplemental application form must be submitted in addition to our regular employment application form. Based solely on the information provided in the application materials, an application screening committee will select those applicants whose education, training and experience most closely matches the needs of the department. Those selected will be invited to a panel interview (weight: 100%) which may include the evaluation of a written or performance exercise given immediately preceding the interview. Selected applicants will be notified of the date, time and place of the tests.

IMPORTANTApplications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

~ TENTATIVE RECRUITMENT SCHEDULE ~
Final Filing Date: October 26, 2017
Screening Date: October 30, 2017
Combined Panel Interview Dates: November 14 and/or November 15, 2017


The County of San Mateo will no longer require job applicants to disclose conviction history information until after the applicant successfully completes all examination phases for the recruitment. All passing applicants will receive instructions by email only from Human Resources staff to complete and submit a conviction history questionnaire online within a specified deadline of two business days.  Failure to do so within the timeframe will disqualify you from the rest of the process.  Please visit this link at http://hr.smcgov.org/conviction-information-applicants-faqs to find out more information about the conviction history questionnaire so that you can prepare accordingly.

Note: Positions in criminal justice agencies currently required by law to pass background checks are exempted from this bill, and applicants may be required to submit conviction information at the time of application.

County of San Mateo is an Equal Opportunity Employer.
 
Analyst: Arlene Cahill (101217) (Administrative Services Manager - I - D045)

 

 
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