Job: Associate Management Analyst - Parks Department - Limited Term (Open)

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Job Description

Overall Job Objective

Job Title:Associate Management Analyst - Parks Department - Limited Term (Open)
Closing Date/Time:Mon. 04/16/18 12:00 AM Pacific Time
Salary:$37.17 - $46.47 Hourly
$2,973.60 - $3,717.60 Biweekly
$6,442.80 - $8,054.80 Monthly
Job Type:Extra Help - Agile (Limited Term)
Location:San Mateo County, California
NOTE: This recruitment schedule was amended on April 10, 2018 a continuous recruitment to closing. The Final Closing Date will be April 16, 2018. 
**Please note:  This position has been filled.

The Parks Department is seeking a highly motivated and experienced Associate Management Analyst to join our team!

The Associate Management Analyst will assist the Department's Administrative Services Manager with creating and monitoring contracts; managing department performance measures; developing and monitoring the Department's budget; and special projects.

In addition to seeking a highly motivated individual with exceptional analytical skills, we are looking for a self-motivated, experienced, and detail-oriented professional. The position will report to the Administrative Services Manager and will work within the Department's Administration and Fiscal Services Unit.   

Primary duties include, but are not limited to, the following:
  • Play a lead role in contract development, review, and execution. Oversee the Department's compliance with prevailing wage and other contract related laws.
  • Develop, review, and execute Request for Proposals (RFP).
  • Review, approve, or create purchase orders.
  • Work cooperatively with County Procurement for purchases of goods and services over $5,000.
  • Reconcile and track department trust fund, capital projects, and Measure K funding and expenditures.
  • Assist with year-end close activities.
  • Assist in managing the Department's performance measures.
  • Provide support on Accounts Payable and/or Accounts Receivables as needed.
  • Assist the Administrative Services Manager with monitoring and developing the Department's budget.
  • Prepare, review, and/or approve Board memos and resolutions.
  • Assist with preparing for, and reporting to, Parks Commission.

The ideal candidate will possess the following:
  • One to three years of increasingly responsible experience performing a wide variety of contract, budget, and/or performance related duties and analysis in a public agency.
  • Ability to learn quickly and work independently.
  • Skill in the effective use of automated systems and spreadsheet applications to perform complex mathematical and statistical calculations accurately, including preparation of data and budget reports, analysis; charts, tables and graphs.
  • Ability to build strong effective relations with staff; as well as establishing effective partnerships with others by using a participatory style in reaching solutions to problems.
  • Manage small to medium size projects, or portions of larger projects.
  • Exceptional analytical skills.
  • Excellent verbal and written communication skills.
  • High standards of accuracy and the ability to multi-task.
  • Excellent detail-oriented skills and organization skills.
  • Strong interpersonal skills.

Note:  The current vacancy is a limited-term, at-will position. Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. The eligible list generated from this recruitment may be used to fill future extra-help, limited-term, unclassified, and regular classified vacancies.
Information for current county employees: Current and regular San Mateo County Employees who are interested in this assignment must submit an application and compete in the recruitment process. If you are successful in the recruitment and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note that there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable.
 Examples Of Duties:
Duties may include, but are not limited to, the following: 
  • Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the department to which assigned.
  • Plans, oversees, and administers department-specific programs and projects.
  • Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex operational, regulatory, or administrative issues; evaluates alternatives, and makes recommendations.
  • Prepares and submits Board of Supervisor agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
  • Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations.
  • Performs other duties as assigned.


Knowledge of:
  • Project and/or program management, analytical processes, and report preparation techniques.
  • Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
  • Principles of mathematical and statistical computations.
  • Research and reporting methods, techniques, and procedures.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Principles and practices of public administration as applied to operational unit and program administration.
  • Principles and practices of county management and government.
  • Sources of information related to a broad range of county programs, services, and administration.
  • Basic principles, practices, and procedures of funding sources and grant funds disbursement.
  • Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
  • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
  • Record keeping principles and procedures.
  • Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

Ability to:
  • Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
  • Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
  • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
  • Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
  • Evaluate and develop improvements in operations, procedures, policies, or methods.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
  • Establish and maintain a variety of filing, record keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Plan, organize, and carry out assignments from management staff with minimal direction.
  • Plan and conduct effective management, administrative, and operational studies.
  • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
  • Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, finance, accounting or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.

Licenses and Certifications:
  • Depending upon assignment, possession of a valid California Driver's License.

This is a limited term recruitment. Anyone may apply. A supplemental application form must be submitted in addition to our regular employment application form. The Parks Department will screen applications during the recruitment. The Parks Department will contact qualified candidates directly for a departmental interview.

The examination will consist of an interview (weight: 100%). Depending on the number of applications a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to Online applications must be received by the Human Resources Department before midnight on the final filing date. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

NOTE: Qualified candidates are encouraged to apply immediately as these positions may be filled anytime within the process. The Parks Department will screen materials as they are received and will directly contact qualified applicants for further consideration.

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer.

Analyst: Arlene Cahill (03052018) (Associate Management Analyst - D182)


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