Job: Budget & Accounting Manager (Open & Promotional)

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Pay: $114,254.40 to $142,833.60/year

Salary : $54.93 - $68.67 Hourly $4,394.40 - $5,493.60 Biweekly $9,521.20 - $11,902.80 Monthly $114,254.40 - $142,833.60 Annually

Posted: 10/25/2017

Job Reference #: 1886675

Job Description

Overall Job Objective

Job Title:Budget & Accounting Manager (Open & Promotional)
Salary:$54.93 - $68.67 Hourly
$4,394.40 - $5,493.60 Biweekly
$9,521.20 - $11,902.80 Monthly
$114,254.40 - $142,833.60 Annually
Job Type:Regular
Location:San Mateo County, California
 
Note: On November 7, 2017, the decision was made to change the status of this recruitment to continuous.  Applications are still being accepted for the position and a closing date will be posted with five days advance notice.  Application screenings and panel interviews will be conducted on an ongoing basis, with the first round of screenings occurring on November 9 on applications received through that date.  Panel interviews will follow as advertised.  Subsequent screenings and interviews will occur as needed.  This position could be filled at any time after November 16. If you are interested in this important career opportunity, please apply immediately.

The County of San Mateo's Information Services Department provides information technology support services to other County departments and local agencies.

THE POSITION 
The County of San Mateo's Information Services Department is currently seeking an experienced Budget & Accounting Manager to become part of the Business and Finance Administration team. The incumbent will be required to plan, organize, direct, and coordinate the budget and accounting activities in the Information Services department (ISD). The candidate for this position must be able to manage detailed financial information with the highest degree of accuracy. Additionally, the candidate must be naturally inquisitive with the consistent desire to improve the tasks assigned to them and drive better decision making within the business unit, develop and implement budget goals, establish chargeback rates for ISD services, policies and priorities to meet these goals. The manager will provide both strategic and operational budgetary and accounting advice to senior level management; supervise staff; develop, train and direct assigned personnel.
 
The Ideal Candidate will:
Move fast; Speak up; Decide and own; Drive change, and Exceed customer needs. These are some of the winning behaviors you will need for success at the County of San Mateo ISD.
  • Have 3-5 years of experience in developing and monitoring capital, operational, and project budgets for large to mid-size department;
  • Possess extensive experience in directing and managing financial and cost accounting activities for a support services department;  
  • Have experience developing and substantiating methodologies for establishing chargeback rate structures for provision of information technology (IT) services;
  • Have experience performing detailed financial analyses and reporting the department budget to actuals, year-end forecasts, on a weekly and monthly basis;
  • Have advanced knowledge of maintaining excel spreadsheets, utilizing financial accounting application(s), and other financial tools.

 Examples Of Duties:
Duties may include, but are not limited to, the following:
  • Assist in the preparation and administration of the Department and project budget.
  • Consult and advise senior management and division managers on budgetary aspects of their assigned program areas and assist in researching, recommending and implementing fiscal and accounting solutions, as necessary.
  • Coach and mentor division staff in following, evaluating, and streamlining budgeting and accounting business processes needed to monitor and evaluate the effectiveness of the department.
  • Perform a variety of special assignments, prepare complex analytical reports related to resource planning, 3-year IT capital and operational expenditure plans.
  • Conduct or participate in negotiating contracts with outside vendors, consultants or organizations; monitor and evaluate fiscal and legal liability for the same.
  • Organize, direct and coordinate the accounting services activities for ISD.
  • Direct ISD budget preparation; justify budgetary and accounting recommendations; coordinate budget activities with the County Manager's Office and customers.
  • Develop and maintain complex cost accounting and tracking systems.
  • Maintain budgetary and fiscal controls, perform cost-benefit analyses; provide to the County Budget manager with forecasts of revenues and expenditures.
  • Implement tools necessary to perform statistical research, cost analysis and program evaluation to ensure fiscal health of each program, as necessary.
  • Conduct analysis and/or direct the automation of business processes related to cost accounting activities.
  • Evaluate systems, procedures, forms and instructions for used by ISD for effectiveness. Conduct studies and make recommendation regarding organization spending, staffing levels, and internal procedures.
  • Perform related duties as assigned.

 Qualifications:

Knowledge of:
  • Laws and regulations applicable to the area of responsibility.
  • Advanced principles and practices of fiscal resource planning.
  • Advanced principles of financial administration, including budgeting and reporting for government organizations.
  • ­Advanced principles of financial forecasting and financial analyses.
  • Basic principles and practices of County-wide operations and its fiscal administration and organization.
  • Principles of personnel training, supervision and evaluation.
  • Computer systems and applications as used within the County.
Skill/Ability to:
  • Plan, direct, and participate in a wide variety of advanced accounting, administrative and operational activities within ISD and customers.
  • Conduct highly complex budgetary, accounting, and operational analysis and make recommendations to improve efficiency and effectiveness of the organization.
  • Develop, administer and interpret policies, guidelines and procedures.
  • Plan, schedule, and manage large scale projects related to system implementations.
  • Negotiate agreement between differing individuals and groups of individuals.
  • Supervise, evaluate and train personnel.
  • Communicate effectively both orally and in writing.
  • Prepare complex and detailed written reports, procedures, and contracts.
 
 Technical Skills:
  • Understanding of technical accounting, financial reporting, and business process automation.
  • Knowledge regarding implementation of financial operations management processes and systems.
  • Advanced excel skills are a must: Proficient at creating Pivot tables, working with Macros.
  • Able to create a wide variety of charts, bar graphs with excel and Access data to show expense and revenue trends, budget-to-Actuals.
  • Proficient in MS Access: Ability to create, modify and run queries in Access databases.
 Education and Experience:
  • Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.
  • A typical way to qualify is by having a bachelor's or Master's degree in business, economics, accounting or a similar field of study. Relevant coursework may include topics in macro and microeconomics, statistics, mathematics, finance, and ethics.
Aside from the degree, the Budget Manager should have a minimum of three years of increasingly responsible experience performing a wide variety of accounting, auditing, financial, and managerial duties in a large, complex public agency.
 
 Application/Examination:
Open and Promotional. Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination.

The examination process will consist of an application screening (weight: pass/fail) based on the candidate's application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%) which may include the evaluation of a written and/or performance exercise given immediately preceding the interview.

Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

Please Note: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button.  If you are not on the County's website, please go to http://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

The standard San Mateo County Employment Application Form and the Supplemental Questionnaire must be completed as instructed to be considered for this position.

TENTATIVE RECRUITMENT SCHEDULE
Deadline for Applications: November 7, 2017 by 11:59 p.m. 
First round of Application Screening (Tentative): November 9, 2017
First round of Panel Interviews (Tentative): November 16, 2017

As noted previously, this recruitment is now continuous.  Application screenings and panel interviews will occur on a regular basis as applications are received.  The first round of screening will occur on November 9, with interviews to follow on November 16, 2017. 

This position could be filled at any time.  Please apply immediately if you are interested in this important career opportunity.

The County of San Mateo does not require job applicants to disclose conviction history information until after the applicant successfully completes all examination phases for the recruitment. All passing applicants will receive instructions by email only from Human Resources staff to complete and submit a conviction history questionnaire online within a specified deadline of two business days. Failure to do so within the time frame will disqualify you from the rest of the process. Please visit http://hr.smcgov.org/conviction-information-applicants-faqs to find out more information about the conviction history questionnaire so that you can prepare accordingly.

Note: Positions in criminal justice agencies currently required by law to pass background checks are exempted from this bill, and applicants may be required to submit conviction information at the time of application.
 
County of San Mateo is an Equal Opportunity Employer

HR Analyst: Lucy Fung (Financial Services Manager II–D151) (10-25-17)
 

Application Instructions

To learn more about the position and/or to apply, please click the link below. If link is not available, please read the information above for detailed instructions on how to apply.

Apply Online
 
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