Job: Collaborative Courts Coordinator - Limited Term (Open & Promotional)

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Job Description

Overall Job Objective

Job Title:Collaborative Courts Coordinator - Limited Term (Open & Promotional)
Closing Date/Time:Fri. 07/07/17 11:59 PM Pacific Time
Salary:$36.18 - $45.07 Hourly
$2,894.40 - $3,605.60 Biweekly
$6,271.20 - $7,812.13 Monthly
$75,254.40 - $93,745.60 Annually
Job Type:Full-Time
Location:San Mateo County, California
NOTE: This recruitment schedule was amended on  July 3, 2017 from a continuous recruitment to closing. The Final Closing Date will be July 7, 2017. 
**Please note:  This position has been filled.

The Superior Court of California, County of San Mateo, is seeking bright, collaborative, energetic, well qualified candidates, with a "Can-Do" disposition for the position of Collaborative Courts Coordinator.

Please Note: As of May 30, 2017, this recruitment has been changed to Continuous.  A first round of application screenings will occur with applications received through June 2, 2017.  A first round of interviews will occur on June 15, 2017.  This position could be filled at any time after June 15, 2017.  If you are interested in this position, please submit your application by June 2, to be considered in this first interview round.

Under general direction, the Collaborative Courts Coordinator is responsible for coordinating the activities, policy and program support, and successful operation of the Superior Court of California, County of San Mateo's collaborative courts. While specific to the implementation of the Court's Multiple DUI Intensive Supervision Court, the Coordinator is also responsible for working with judicial officers, court staff, and staff of county justice agencies to ensure the successful operation of the various collaborative courts, including Pathways Mental Health Court, Bridges Treatment Court, Drug Court, Veterans Court, Military Diversion Court, 1370 Court, and Restitution Court.

NOTE: This is a limited term, at-will position. Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.
 Examples Of Duties:
  • Work with the collaborative courts judges and support their leadership role by coordinating collaborative court program activities.
  • Provide judicial officers with administrative and technical support to increase operational functioning of each of the collaborative court programs; Use professional judgment by working independently when necessary and advising collaborative court judges when appropriate.
  • Work with Court management, staff, and justice partners to calendar and coordinate court case referrals to the appropriate collaborative court.
  • Coordinate stakeholder collaborative court workgroup to include County justice partners (District Attorney, Private Defender Program, Probation Department, Sheriff's Department, Behavioral Health and Recovery Services).
  • Develop and maintain collaborative court program manuals. 
  • Provide the collaborative court judges and stakeholder agencies with program related information.
  • Coordinate program documentation, data collection and data flow process development.
  • Research data collection models and using national collaborative court data collection standards, develop San Mateo Court model for tracking defendant enrollment, probation violation, program completion, and recidivism rates.
  • Prepare monthly data reports on drug court and behavioral health court cases that describe outcomes; Provide JCC and granting agencies with quarterly program progress reports as requested.
  • Develop San Mateo Collaborative Court Program brochures.
  • Develop and maintain content for collaborative court web page on the court's web site.
  • Identify national and state collaborative court judicial education programs for use by judicial officers and collaborative justice partners.
  • Research trends in collaborative court programs and treatment; Disseminate information and provide updates to judiciary and program partners.
  • Oversee San Mateo collaborative court grants and reporting.
  • Coordinate applications for state and national collaborative court grants.
  • Work with Court's Policy Analyst to research grant opportunities and assist with writing proposals with support from Court management.
  • Evaluate programs for effectiveness and efficiency.
  • Extract data from existing data collection sources for reporting and program analysis; Collaborate with court staff and partner agencies to supplement data.
  • Analyze data to understand program trends and to support policy changes.
  • Work closely with the staff of State Judicial Council to determine most current data gathering tools, including cost/benefit analysis.
Work is performed in an office and meeting room environment; with continuous contact with judicial officers, other governmental agencies and social service agencies, management staff, other staff, and the public.
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift, move and transport objects weighing up to 25 lbs.; use of office equipment, including computer, telephone, calculator, copiers, and facsimile.  Must be able to travel within San Mateo and occasionally travel to other locations throughout the state for related meetings.

Training and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
  • A baccalaureate degree in social sciences, communications, economics, business administration, public administration, and/or course work in the field of criminal justice, and
  • Two years of progressively responsible professional work experience in fieldwork or case management experience, to include project or program case management in the fields of addictions, human/family services, health services, or public safety.  Two years of experience related to collaborative justice programs is preferred.
Up to two years of the education requirement may be substituted, on a year for year basis, with additional related experience.  Up to two years of the experience requirement may be substituted, by an advanced degree in law, public administration, social work, business administration, psychology, or communications.
Knowledge of:
  • Project management and coordination
  • Program evaluation methodologies
  • Research and information gathering techniques
  • Statistical methods and analysis
  • Collaborative Justice programs, such as drug diversion programs, alcohol or substance abuse treatment programs, and behavioral health alternatives
Ability to:
  • Work effectively in a team environment
  • Work effectively with the Court's collaborative justice partners
  • Advise judicial officers on a variety of related issues with confidence and reliability
  • Organize and present ideas and recommendations both orally and in writing
  • Gather, organize, and assess large amounts of data; determine appropriate data for extraction and analysis
  • Write comprehensive and compelling reports, in a timely manner
  • Operate a computer and use appropriate software in the performance of analytical work
  • Effectively represent the Superior Court of California, County of San Mateo, with justice partners, the public, other Court staff, and other government agencies as a knowledgeable and competent resource
  • Establish and maintain cooperative working relationships

Open and Promotional. Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. 

Responses to the Supplemental Questions must be submitted in addition to our regular employment Application Form. Failure to submit supplemental responses will result in the removal of your application from the process.  (Please be complete, yet concise, in your responses.  The information contained in your responses will be used in the application screening process.)

IMPORTANT: Applications for this position will only be accepted online through the San Mateo County website. Click on the 'Apply Online' button above or below or go to to apply.

In case of a high volume of applications, the Court reserves the right to limit the number of candidates interviewed to the most highly qualified based on a review of the submitted application package.

The examination will consist of an interview (100%) which may include a written and/or performance exercise(s) given before, during or after the interview. All examinations will be given in Redwood City, California, and all applicants must participate at their own expense.

On June 5, a first round of application screenings will occur with applications received through June 2, 2017.  A first round of interviews based on the screening results will occur on June 15, 2017.  This position could be filled at any time after June 15, 2017.  If you are interested in this position, please submit your application by June 2, to be considered in this first interview round.  If the position is not filled with the first round of interviews, subsequent application screenings and interviews will follow.

Final Filing Date: July 7, 2017

The Superior Court of California, County of San Mateo is an Equal Opportunity Employer 
Analyst: Chet Overstreet (Collaborative Courts Coordinator - Superior Court-Unclassified)

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