Job: Elections Specialist Supervisor (Open and Promotional)

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Overall Job Objective

Job Title:Elections Specialist Supervisor (Open and Promotional)
Closing Date/Time:Thu. 01/04/18 11:59 PM Pacific Time
Salary:$40.04 - $50.05 Hourly
$3,203.20 - $4,004.00 Biweekly
$6,940.27 - $8,675.33 Monthly
$83,283.20 - $104,104.00 Annually
Job Type:Full-Time
Location:San Mateo County, California
The Office of the Chief Elections Officer and Assessor-County Clerk-Recorder is seeking qualified candidates for the position of Elections Specialist Supervisor
Join the Office of the People and contribute to the democratic process!
Under direction from the Elections Manager (Deputy Assessor-County Clerk-Recorder and Elections Officer) the Elections Specialist Supervisor will supervise the technical and office support staff and the activities in the Elections Office. 
The Elections Office conducts local elections serving 70 jurisdictions including 20 cities, and maintains the voter registration rolls for over 390,000 registered voters out of 500,000 eligible voters.
San Mateo County is a recognized leader in elections administration throughout the State of California.  On November 3, 2015, the County held the state's first countywide All Mailed Ballot local consolidated election.  The County is presently pioneering the design and implementation of one of the State's first Remote Accessible Vote by Mail Systems and is developing a new, state of the art voting system.
This is an exciting time to join this office of committed, hard-working, efficient and highly effective election professionals!!
The ideal candidate will have a good working knowledge of the California Elections Code and the applicable federal, state, and local laws governing the administration of elections, which include, but are not limited to, California's Elections Code, the federal Help America Vote Act (HAVA), the National Voting Rights Act (NVRA), the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA), the Americans with Disabilities Act (ADA), and federal voting rights laws.
The ideal candidate will also:
  • Be a hands on collaborator with a positive "can-do" attitude.
  • Embody professionalism and expertise regarding Election's operations and regulations.
  • Communicate effectively both orally and in writing.
  • Be a critical thinker and creative problem-solver.
  • Empower and motivate employees to perform at the highest level.
  • Be highly organized, efficient, and effective.
  • Work well in a fast-paced, lively, and productive environment.
  • Be tech savvy.

 Examples Of Duties:
Duties may include, but are not limited to, the following:
  • Supervise the Elections Division technical and office support staff and their cross-functional activities.
  • Coordinate vendor support, user training, and troubleshooting for computer systems as appropriate.
  • Plan, schedule, assign, and monitor work.
  • Train and mentor staff in all relevant work areas.
  • Evaluate employee performance, counsel employees, and recommend initial corrective action and other personnel decisions for management approval.
  • Authorize leaves ensuring proper completion of work.
  • Perform complex, technical, difficult, and specialized support work related to duties in the Candidate/Campaign Filing, Sample Ballot, Voter Registration/Absentee Ballots, Data/Systems, and Polling Places/Workers Units of the Elections Division.
  • Develop, recommend, and implement improved operating procedures, forms, and work processes.
  • Review and take appropriate security measures to ensure integrity of the election process.
  • Provide input into operational and goal-setting processes.
  • Oversee administrative details such as supply inventory, equipment purchase and maintenance, and staffing support for various activities.
  • Answer inquiries and resolve conflicts and complaints that require independent judgment and the interpretation and application of policies, rules, and procedures.
  • Research and compile operational and statistical data and information from varied sources, maintain records, and prepare special and periodic reports.
  • Effectively interpret, communicate, and apply basic California election laws, regulations, and procedures related to the conduct of elections.
  • Represent the elections division in meetings and presentations, as needed.
  • Perform related duties as assigned.


Knowledge of:
  • Supervisory principles and practices including work planning, scheduling, review, evaluation, corrective action and employee training.
  • Policies, procedures and terminology related to the assigned functions.
  • Codes, laws, ordinances and regulations related to the areas assigned.
  • Office administrative practices and procedures including records management.
  • Business arithmetic including percentages and decimals.
  • Business letter writing.
  • Correct English usage including spelling, grammar and punctuation.

Skill/Ability to:
  • Plan, assign, supervise, review and monitor the work of others.
  • Provide strong interpersonal and customer service skills.
  • Build cohesive teams, motivate for performance, and effectively facilitate change.
  • Develop training programs and train others.
  • Ensure that deadlines and work goals are met.
  • Use initiative and sound judgment within established guidelines.
  • Devise and adapt methods and procedures to meet changing program needs.
  • Interpret and apply rules, policies and procedures.
  • Analyze and resolve varied office administrative problems.
  • Organize and maintain files and records.
  • Conduct research and gather relevant data.
  • Prioritize work and perform multiple activities.
  • Independently compose and produce letters, forms and other documents.
  • Make arithmetic computations.
  • Establish and maintain effective working relations with others.
  • Operate computers and computer software such as Word, Excel and Access at the intermediate or advanced level.

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
  • Three years of supervisory experience providing specialized office support in an elections office or similar environment.

Open and Promotional.  Anyone may apply.  Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five (5) points added to their final passing score on this examination. 

The examination will consist of an interview (weight: 100%) which may include the evaluation of a brief written exercise given immediately preceding the interview. Depending on the number of applicants a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position.  Because of this, all applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.  Only those applicants whose education and experience most closely match the needs of the department will be invited to the oral interview. 

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the 'Apply Online' button. If you are not on the County's website, please go to to apply.

Responses to the Supplemental Questionnaire must be submitted as part of the regular employment application form.

Deadline for Applications: January 4, 2018

Application Screening: TBD
Panel Interview: TBD

The County of San Mateo is an Equal Opportunity Employer.

Analyst: Arlene Cahill (10192017) (Elections Specialist Supervisor - E169)

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