Job: MAA/TCM and Accounts Payable Administrative Assistant I - Limited-Term (Open)

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Job Description

Overall Job Objective

Job Title:MAA/TCM and Accounts Payable Administrative Assistant I - Limited-Term (Open)
Closing Date/Time:Continuous
Salary:$29.02 - $36.28 Hourly
$2,321.60 - $2,902.40 Biweekly
$5,030.13 - $6,288.53 Monthly
$60,361.60 - $75,462.40 Annually
Job Type:Extra Help - Agile (Limited Term)
Location:San Mateo County, California
 
The County of San Mateo Health System is seeking a well-qualified individual for the position of MAA/TCM and Accounts Payable Administrative Assistant I - Limited-Term.  The current limited-term vacancy is within the County of San Mateo's Health System Administration located in San Mateo, CA.

Medi-Cal Administrative Activities and Targeted Case Management (MAA/TCM) are two Federal reimbursement programs that the County of San Mateo participates in. This position will support the MAA/TCM programs. Responsibilities include review of time studies for adherence to program policies and federal/state guidelines and working with staff and supervisors for corrections as needed; preparing MAA claiming plans for submission to State regulators and tracking acceptance; ensuring documents are compliant with audit requirements; coordinating and conducting staff training on how to complete a time survey as needed; providing fiscal support by tracking invoices and payments; and other related activities as required.

This position will also assist with Accounts Payable for the Health Administration, Health IT, and Public Health Policy and Planning divisions using the County's financial system OFAS. Responsibilities include processing/tracking invoices, setting up purchase orders, and monitoring/tracking contract payments. In addition, this position will be working closely with division liaisons and will inform them of departmental/divisional policies and the accounts payable process.

The ideal candidate will possess:
  • An understanding of the MAA/TCM Federal reimbursement programs or similar federal/state programs 
  • Experience reviewing time surveys or other technical documents for accuracy
  • Demonstrated review and audit functions that require attention to detail
  • Experience monitoring federal and state legislation
  • Ability to process invoices and payment within the MAA/TCM reimbursement program
  • Experience in managing projects independently
  • Experience with accounts payable functions
  • Independent problem solving skills
  • Ability to manage a large and varied workload with changing and conflicting deadlines
  • Proficient in Excel and web-based data applications
  • Ability to establish and maintain effective working relations with those encountered on the job
  • Excellent verbal and written communication skills
This is a limited term, at-will position.  Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.
 Qualifications:

Knowledge of:
  • Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures.
  • Modern office methods and equipment.
Skill/Ability to:
  • Learn quickly the laws governing the operations of the department.
  • Interpret laws.
  • Good judgment.
  • Get along well with others.
  • Plan, organize, and supervise the work of subordinates effectively.
  • Work well without close supervision.
Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Graduation from an accredited college or university, with a degree in Public Administration, Accounting, Political Science, Business Administration or related field OR four years of responsible administrative or supervisory clerical experience which has included bookkeeping or sub-professional accounting duties.
 Application/Examination:
If you are interested in being considered for this limited-term position, the following materials must be electronically submitted in a Word or PDF format.
  • Cover letter
  • Resumé
  • Responses to these supplemental questions:
    • Describe your education and experience that have prepared you for this position. Be specific.
    • Describe your experience reviewing time studies or other numerical data reports for accuracy using supporting documentation. Include a) your title; b) the time study or numerical data; c) your responsibilities; and d) how errors were corrected.
    • Describe your experience preparing for and conducting training to staff on policies and procedures. Include a) your title; b) the training subject; c) the audience/participants; and d) the steps you took to prepare and materials provided.
    • Describe how you manage your workload with changing priorities to ensure you meet all deadlines while maintaining accuracy.
    • Describe your accounts payable experience.Please be specific as to your role and what systems you used.
Please include the words "MAA/TCM and Accounts Payable Administrative Assistant I - Limited-Term" in the subject line of email submission.  Please submit the required materials electronically via email to:
 
Gina Wilson, Chief Financial Officer
gwilson@smcgov.org 

Application materials will be reviewed as they are received and well-qualified candidates will be contacted for an interview.

Apply immediately. Resumés will be accepted until position is filled. This posting is open on a continuous basis and selection may be made at any time within the process.
 
San Mateo County is an Equal Opportunity Employer

 

 
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