Job: Management Analyst-Contracts and Grant Services (Departmental Promotional Only)

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Job Description

Overall Job Objective

Job Title:Management Analyst-Contracts and Grant Services (Departmental Promotional Only)
Closing Date/Time:Thu. 08/17/17 11:59 PM Pacific Time
Salary:$41.77 - $52.21 Hourly
$3,341.60 - $4,176.80 Biweekly
$7,240.13 - $9,049.73 Monthly
Job Type:Full-Time
Location:San Mateo County, California
The San Mateo County Sheriff's Office is seeking a Management Analyst to perform a wide-variety of moderate to complex work related to contract administration, grant oversight, and performance measurement activities. This is an excellent opportunity for a self-starter to join a committed team of hard-working, innovative professionals.
Essential to the position will be the ability to use independent judgment and effectively collaborate with co-workers. Current goals for this position include transitioning the Sheriff's Office to the County's Contract Management System, tracking and supporting grant activity, and assisting with oversight of performance data.
The ideal candidate will have the ability to:
  • Communicate concisely and effectively both orally and in writing, and clearly convey concepts to a non-technical audience in staff reports, worksheets, instructions, and in formal and informal presentations.
  • Represent the Sheriff's Office in interdepartmental and other meetings.
  • Manage small-to-medium-size projects, or portions of larger projects, and participate effectively within a project steering committee to accomplish a collaborative goal.
  • Establish and maintain effective working relationships with those contacted in the performance of required duties.
  • Work with minimal supervision and budget time wisely to meet deadlines and efficiently manage multiple assignments at the same time.
  • Be proactive and receptive to innovative changes and creative solutions.

 Examples Of Duties:
  • Manage all aspects of the contracts process.
  • Provide oversight and tracking of grant supported services.
  • Facilitate collection of performance measurement data and related reporting processes.
  • Perform research to make suggestions for enhancing existing revenue streams or adding additional sources of revenue.
  • Facilitate various group discussions and training around the contracts process, grant supported services, and performance measurement.
  • Develop and standardize procedures and methods to improve and continuously monitor the efficiency and effectiveness of contract administration, grant management, and performance data analysis.
  • Ensure compliance with State, County, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices related to assigned work areas.
  • Prepare and/or assist in the development of Request for Proposals, contracts, and Board of Supervisor memo's, resolutions, and ordinances.
  • Attend meetings, conferences, workshops, and training sessions and review publications and related materials to become and remain current on principles, practices, and new developments in assigned work areas.
  • Communicate orally, in writing, or through graphic representations and statistical summaries with managers, employees, and representatives of various organizations.
  • Perform related duties as assigned.


Education and Experience:
Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration or a related field. Professional administrative experience in government is desired.

Knowledge of:
  • Theories, principles, and practices of contract and grant administration for public agencies.
  • Basic principles and practices of the County operations and its administration and organization.
  • Principles of performance measurement.
  • Project and/or program management, analytical processes, and report preparation techniques.Applicable State, and local laws, regulatory codes, ordinances and procedures relevant to assigned area of responsibility.
  • Basic principles, practices, and procedures of funding sources and grant funds disbursement.
  • Recent and on-going developments, current literature, and sources of information related to the assigned area of responsibility.
  • Techniques for effectively representing the Sheriff's Office in contacts with governmental agencies and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service when dealing with vendors, contractors, and County staff.
Skills / Ability to:
  • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
  • Evaluate and develop improvements in operations, procedures, policies, or service delivery methods within assigned area of responsibility.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines under minimal supervision.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Properly interpret and make decisions in accordance with appropriate laws, regulations and policies.

Departmental Promotional Only. Only current San Mateo County employees in the Sheriff's Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date may apply.

The examination process will consist of an application screening (weight: Pass/Fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. 

: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Final Filing Date:  August 17, 2017
Screening (tentative): Week of August 21, 2017
Panel Interviews (tentative):  Week of August 28, 2017

Note: Positions in criminal justice agencies currently required by law to pass background checks are exempted from this bill, and applicants may be required to submit conviction information at the time of application.
County of San Mateo is an Equal Opportunity Employer
Analyst: Mandy Singh (08042017) (Management Analyst – D181)


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