Job: Safety Coordinator - Limited Term - San Mateo Medical Center (Open)

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Job Description

Overall Job Objective

Job Title:Safety Coordinator - Limited Term - San Mateo Medical Center (Open)
Salary:$31.85 - $39.81 Hourly
$2,548.00 - $3,184.80 Biweekly
$5,520.67 - $6,900.40 Monthly
$66,248.00 - $82,804.80 Annually
Job Type:Extra Help - Agile (Limited Term)
Location:San Mateo County, California

San Mateo Medical Center is a public hospital and clinic system fully accredited by The Joint Commission. The Medical Center operates outpatient clinics throughout San Mateo County and an acute-care hospital in San Mateo. The mission of San Mateo Medical Center is to "partner with patients to provide excellent care with compassion and respect." As part of an integrated Health System, the Medical Center serves the healthcare needs of all residents of San Mateo County, with an emphasis on education and prevention.

We are looking for an enthusiastic Safety Coordinator - Limited Term to work with the Safety Officer to oversee the interest of the Medical Center during the master planning process for the reconstruction of hospital buildings, which will involve space planning and planning for the move. In addition to this work, the Safety Coordinator will provide support for Safety and Emergency Response Committees, including scheduling, room set up, coordination of reports, and meeting minutes; coordinate Environment of Care (EOC) Rounds schedule, follow up with department, and tracking of metrics for annual report; manage inventories, including online safety data sheet (SDS) database and emergency supplies; maintain documentation binders for regulatory agencies, such as Fire Department, The Joint Commission, State, OSHA, and other agencies; conduct research on policies, regulations, and reports; serve as back-up for Safety Officer at County-wide meetings/committees drills and other projects as assigned; format graphs and reports; assist with training efforts and tracking; order safety supplies as needed; coordinate waste pick-ups; assist with emergency drill planning and room set-up; and assist Infection Control and Materials Management on special projects.

The ideal candidate will:

  • Demonstrate superb communication and interpersonal skills.
  • Think clearly under pressure.
  • Thrive in a fast-paced environment.
  • Be highly professional, responsible, and committed.

The current vacancy is a limited term, at-will position. Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.

Current and regular San Mateo County Employees who are interested in this assignment must apply and compete in the recruitment process. If you are successful in the recruitment and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note that there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable.

 Examples Of Duties:

Duties may include, but are not limited to, the following: 

  • Provides leadership and advocacy on behalf of the population and consumers served by the assigned program, commission/advisory board.
  • Serve as liaison between the County, community organizations, advisory boards, commissions, special committees and other groups related to assigned program.
  • Oversee and coordinate the delivery of services.
  • Maintain program statistics, records and history and prepare reports and correspondence regarding assigned program as requested.

Option 4 - Program System/Administrative Support
Position under this option also include the following duties, but not limited to:
  • Plan, organize, direct and coordinate enhancements to specialized systems and tools used to support record keeping, tracking and screening/evaluation efforts of the program(s) to which assigned.
  • Act as liaison between program staff and contracted vendors.
  • Provide technical and administrative assistance to management, staff and/or other County departments.
  • Follow-up on action items, disseminate information to appropriate individuals.
  • Implement and document enhancements to systems, policies and procedures related to the program being supported.
  • Trouble-shoot and problem-solve system user issues.
  • Coordinate planning and facilitate events, meetings on behalf of the program.
  • Take lead or assist in updating web content, manuals.
  • Take lead or assist in preparing, publishing and distributing event flyers, information brochures and other marketing or educational materials.
  • Perform related duties as assigned.


Knowledge of: Principles and practices of program area/option to which assigned; principles and practices of effective customer/client relations; principles and practices of working with and managing volunteers, if assigned to volunteer coordination; technical procedures and requirements of program area/option to which assigned; applicable federal, state and local laws, rules and regulations and County and program policies and guidelines governing program area/option to which assigned; principles, practices and techniques of administrative and programmatic research and analysis; computer applications related to the work; and office administrative practices and procedures, including records management and the operation of standard office equipment.

Skill/Ability to: Analyze, interpret and apply various regulations and requirements; plan, coordinate and implement administrative and programmatic research and analysis; train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors; establish and maintain effective working relationships with grantors, subcontractors, County staff, elected and appointed officials, the public and others; communicate effectively, both orally and in writing; compile, analyze and interpret data using research techniques; draw sound conclusions and prepare and present effective reports regarding findings and recommendations; exercise sound independent judgment within general policy and regulatory guidelines; prepare clear and accurate reports, correspondence, procedures and other written materials; organize and prioritize work and meet critical deadlines; maintain accurate records and files; interact with a wide variety of people; listen sensitively and accurately; exercise tact, patience and diplomacy; develop, coordinate, and implement plans, programs and events; utilize the appropriate interpersonal style and methods of communication to gain acceptance, cooperation, or agreement of a plan, activity, and/or program idea; make public presentations and prepare articles for publication such as press releases and articles related to events of assigned program; and prepare narrative and statistical reports.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is a Bachelor's degree in public or business administration, management or a related field and two years of professional level analytical and administrative experience in a community-related setting.

    If you are interested in being considered for this limited term position the following items must be submitted via e-mail: 
    • Cover letter with responses to Supplemental Questions
    • Resume

    Supplemental Questions:

    1. Explain how your education and experience qualify you for the position of Safety Coordinator. List your Safety, Occupational Safety, and Health and Safety experience. Describe your experience with health and safety programs. Be specific.

    2. Describe your work experience in complying with Cal/OSHA, The Joint Commission, federal, state, and local regulations pertaining to safety, fire safety, and healthcare regulations. Be specific, including where your work experience was gained and the specific duties you performed.

    3. Explain your work experience in training staff, managers, supervisors, and others in safety procedures. How have you implemented and/or coordinated safety training programs?

    4. Describe a situation that was very stressful. What was the situation, how did you handle it, and what was the outcome?

    5. Describe a mistake you made. What was the mistake, and what did you learn?

    Please include the words "Safety Coordinator - Limited Term" in the subject line of email submission. All submitted materials must be in a Word or PDF format.
    Please submit the above listed materials via email to:
    Ava Carter, Safety Officer
    Application materials will be reviewed as they are received and well-qualified candidates will be contacted for an interview.
    Apply immediately. This is a Posting Only that will be open on a continuous basis until filled. Applicants will email Ava Carter directly. We will not be accepting online applications.
    NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.
    County of San Mateo is an Equal Opportunity Employer


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