Job: Senior Procurement Specialist - Superior Court of California (Open & Promotional)

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Pay: $78,873.60 to $98,280/year

Salary : $37.92 - $47.25 Hourly $3,033.60 - $3,780.00 Biweekly $6,572.80 - $8,190.00 Monthly $78,873.60 - $98,280.00 Annually

Posted: 04/16/2018

Job Status: Full Time

Job Reference #: 2044944

Job Description

Overall Job Objective

Job Title:Senior Procurement Specialist - Superior Court of California (Open & Promotional)
Closing Date/Time:Mon. 04/30/18 11:59 PM Pacific Time
Salary:$37.92 - $47.25 Hourly
$3,033.60 - $3,780.00 Biweekly
$6,572.80 - $8,190.00 Monthly
$78,873.60 - $98,280.00 Annually
Job Type:Full-Time
Location:San Mateo County, California
 

The Superior Court of California, County of San Mateo is seeking an experienced Senior Procurement Specialist. You will provide specialized and technical purchasing, as well as formal and informal bidding processes for a variety of materials, equipment and supplies; perform complex detailed research and analysis related to procurement and contract administration; provide administrative project support as assigned; and review and evaluate the work of accounting professionals and support staff. 

The Senior Procurement Specialist is a supervisory level position that will exercise a high degree of independent judgment on diverse and specialized projects and have significant accountability and ongoing decision making associated with the work. You will work with minimal supervision and utilize sound judgment in the necessary research and preparation of contract negotiations, bid proposals, recommendations and commodity acquisitions. You will also perform specialized purchasing and contract work, as well as facilitate formal and informal bidding and expediting as required by state law and court policy.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

 Examples Of Duties:
Duties may include, but are not limited to, the following:
  • Provides direction, supervision, training, work review and/or evaluation to assigned professional and fiscal support on a project or ongoing basis.
  • Provides input into selection decisions and disciplinary matters.
  • Prepares specification by describing the exact characteristics requested in the items to be purchased and stating the quality, quantity, packaging, shipping and handling items; edits product specifications submitted and writes new product specifications as required.
  • Drafts requests for proposals or quotes, conducts bidders' conference as needed; makes recommendation on the purchase of materials, equipment and supplies.
  • Places orders against term contracts, purchase orders and/or blanket purchase orders; receives, reviews and checks requisitions for accuracy; analyzes the request in terms of legal requirements, amount budgeted, needs of the department, market conditions and products available; consults with the appropriate court divisions and makes recommendations on most suitable products available.
  • Provides assistance to requesting departments concerning product, ordering, availability, pricing and status of order; responds to questions from vendors and prospective bidders on Court and Judicial Branch Contracting Manual requirements, policies and procedures; analyzes products, requisitions, past practices and uses; determines whether commodities could be purchased more economically on a term contract basis.
  • Researches contracts, vendor files, directories and other materials to develop sources of supply products and services; compiles lists of vendors according to the nature of the product, taking into consideration capabilities, limitations and facilities, past performances, and location of the vendor; issues requests for bids.
  • Assists in contract administration work by distributing procedures and contract updates; receives comments and complaints from user divisions of items received, and takes action to obtain compliance of vendor with conditions of the purchase order and noting performance on vendor performance record.

 Qualifications:

Knowledge of:
  • Federal, state and local regulations and policies governing public purchasing and contracting. 
  • Characteristics of the materials, supplies and equipment used by public agencies.
  • Business and modern office procedures and practices.
  • Organizational management and familiarity with the different kinds of material, supplies and equipment used in various types of occupations.
  • Sources of supply, trade and brand names, publications and source books in the field.
  • Principles and practices of purchasing for a public agency.
  • Terminology related to purchasing and contract management.
  • Practices and methods of purchasing by specification and competitive bidding.
  • Pertinent sections of the California Government Code, policies and procedures of the Judicial Council of California, and San Mateo Superior Court.
  • Cost analysis method.
  • Computer programs and the Internet.

Skill/Ability to:
  • Plan, direct, review, and evaluate the work of assigned support staff.
  • Train others in work procedures.
  • Compile and analyze data for purchasing and contracts.
  • Prepare a variety of comprehensive, narrative, statistical and concise reports, memorandums, general correspondence and product specifications.
  • Participate in meeting and training sessions related to purchasing and contract work.
  • Organize and prioritize work to meet deadlines and work demands in a timely manner.
  • Conduct cost analysis and negotiate purchasing contracts.
  • Assist with preparing and/or analyzing complicated product specifications and complex, substantive contracts and requisitions.
  • Compile, analyze and present data in a report or spreadsheet format.
  • Exercise sound independent judgment within established policy guidelines.
  • Make accurate mathematical and statistical calculations.
  • Establish and maintain effective working relations.
 
Experience and Education: Any combination of education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills is equivalent to graduation from a four-year college or university with major coursework in accounting, finance, business or public administration or a closely related field and one year of journey level accounting experience.
 Application/Examination:
Open and Promotional. Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. This recruitment is being conducted in collaboration with the County of San Mateo.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

The examination process will consist of an application screening (pass/fail) based on the candidate's application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANTApplications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: April 30, 2018, 11:59 PM
Application Screening: May 2, 2018
Panel Interview: May 16 and/or 17, 2018


The Superior Court of California, County of San Mateo is an Equal Opportunity Employer


Analyst: Lillian Lilles (041618) (Senior Procurement Specialist - Courts - X130)

Note: Although the County is conducting the recruitment with the Superior Court, this position is not a County position.
 

Application Instructions

To learn more about the position and/or to apply, please click the link below. If link is not available, please read the information above for detailed instructions on how to apply.

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