Job Description

Overall Job Objective

Salary
$6,442.80 - $8,054.80 Monthly
Location
San Mateo County, CA
Job Type
Extra Help - Agile (Limited Term)
Department
San Mateo Medical Center
Job Number
POSTING ONLY
Closing
Continuous
Description

San Mateo County Health is seeking an Associate Management Analyst to join the Health Care for the Homeless/Farmworkers Health Program (HCH/FH), a program within San Mateo Medical Center that is funded by a grant from the U.S. Department of Health and Human Services, Health Resources and Services Administration, under Section 330 of the Public Health Act (covering Community Health Centers).
 
The mission of the HCH/FH Program is to serve homeless and farmworker individuals and families by providing access to comprehensive health care, in particular primary health care, dental health care, and behavior health services in a supportive, welcoming, and accessible environment. The program is governed by an independent Co-Applicant Board.
 
The Associate Management Analyst will be an integral part of the HCH/FH team and will provide expertise in all general program management areas.  This position requires a motivated individual with strong data analysis skills, critical thinking, and oral and written communication skills. People from cultural, ethnic, racial and linguistically diverse backgrounds are encouraged to apply.


The ideal candidate will possess the following:

  • Knowledge of advanced principles and practices of public administration and program management, including planning, priority-setting, plan execution, performance measurement, resource allocation, budget development and continuous review, operational analysis and program improvement.
  • Ability to analyze, organize, and condense a wide variety of moderate to complex budgetary issues and/or program subject matter into specific and detailed analysis and reports.
  • Skill in the effective use of automated systems and spreadsheet applications to perform complex mathematical and statistical calculations accurately, including preparation of data and budget reports, analysis; charts, tables and graphs.
  • Ability to analyze complex problems accurately, develop practical recommendations, and take appropriate action to resolve them.
  • Communicate concisely and effectively both orally and in writing, and to summarize and clearly convey complex financial and data structures, concepts, formulas and budgetary or program relationships to a non-technical audience in staff reports, worksheets, instructions and reports
  • Ability to build strong effective relations with executive level management and staff; as well as establishing effective partnerships with others by using a participatory style in reaching solutions to problems.
  • Political astuteness, strategic thinking and planning; and the ability to collaboratively work with staff in accomplishing goals.
  • Manage small to medium size projects, or portions of larger projects
  • Ability to learn quickly and work independently.

This is a limited term, at-will position.  Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.
 
Information for current county employees: Current and regular San Mateo County Employees who are interested in this assignment must submit an application and compete in the recruitment process. If you are successful in the recruitment and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note that there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable.

Examples Of Duties

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

  • Agency Budget Development - Assist in the development and preparation of the assigned agency program budgets in accordance with instructions from the Agency's Budget Manager, the County Manager's Office.
  • Agency Budget Monitoring - Make financial projections, monitor expenditures and revenues, monitor claiming and financial reporting for the assigned budget unit(s) in accordance with instructions from the Agency's Budget Manager.
  • Grant and Program Budgeting - Assist in the development and preparation of the  budgets for grant and program funding requests in accordance with Agency policies and procedures and funding requirements.
  • Perform research and data gathering activities related to preparation, development and monitoring of the assigned program budget(s), program operations and performance, needs assessment and client/patient satisfaction, and program outcomes.
  • Contract Management - All aspects of Contract Management from development of solicitation through invoice approval and performance evaluation.
  • Financial Analysis - Compile, analyze, present and make recommendations regarding the fiscal impact of operating or organizational changes. Perform cost benefit analysis as assigned.
  • Data System Improvement - Identify and frame data system problems and make process recommendations for addressing problems. Lead and/or participate in system improvement work groups as assigned.
  • Service Progress - promote the program's service and performance goals by identifying, developing and promoting opportunities and activities that support these goals.
  • Analyze and interpret data collected, study financial and performance trends and issues, make recommendations to superiors and, as directed, to senior management, and prepare periodic or special reports based on conclusions.
  • Prepare quarterly financial summaries and supplemental information in order to distribute and present budget information to program management. Developing Fiscal Impact statements and claiming instructions for Contracts, MOU's and staffing requests.
  • Interpretation and review of Federal and State legislation and policy issuances and their program and budget impact.
  • Perform contract fiscal oversight and invoice monitoring and processing.
  • Interact, coordinate and liaison, as necessary, with operational and mid-level staff in SMMC and County administrative service entities (accounting/fiscal, Siemens/HIT staff, payroll/personnel, etc.).  Confer and coordinate with other County/Health System/SMMC peer level staff on various administrative issues.

Qualifications

Knowledge of:

  • Project and/or program management, analytical processes, and report preparation techniques.
  • Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
  • Principles of mathematical and statistical computations.
  • Research and reporting methods, techniques, and procedures.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Principles and practices of public administration as applied to operational unit and program administration.
  • Principles and practices of county management and government.
  • Sources of information related to a broad range of county programs, services, and administration.
  • Basic principles, practices, and procedures of funding sources and grant funds disbursement.
  • Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
  • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
  • Record keeping principles and procedures.
  • Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

Ability to:
  • Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
  • Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
  • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
  • Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
  • Evaluate and develop improvements in operations, procedures, policies, or methods.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
  • Establish and maintain a variety of filing, record keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Plan, organize, and carry out assignments from management staff with minimal direction.
  • Plan and conduct effective management, administrative, and operational studies.
  • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
  • Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:
 
Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.

Licenses and Certifications:
  • Depending upon assignment, possession of a valid California Driver's License.

Application/Examination

This is a limited term recruitment. Anyone may apply. 

If you are interested in being considered for this Limited Term position the following must be submitted via e-mail:

  • Responses to supplemental questions
  • Resume 

Please include the words "Associate Management Analyst - Health Care for the Homeless/Farmworkers Health Program - Limited Term" in the subject line of email submission. All submitted materials must be in a Word or PDF format.  Please submit the above listed materials via email to: 

James Beaumont, Program Services Manager II, JBeaumont@smcgov.org

Submit responses to these Supplemental Questions: 
  • Describe your experience and level of responsibility in preparing and managing budgets for a governmental organization. In your response, include a significant fiscal or budget problem that required innovative problem solving on your part. Explain: (a) why the problem was significant; (b) the dollar amount involved; (c) the creative steps you took to resolve it; (d) the challenges you encountered; and (e) the results.
  • Describe your experience analyzing operational, performance and/or financial data, developing corresponding projections, preparing comprehensive reports and making thorough recommendations to management.
  • Describe your experience in contract management, all and any portions, from solicitation through invoice approval and performance evaluation.  

NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (responses to supplemental questions and a resume) will not be considered.
 
At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.

The County is an Equal Opportunity Employer.

HR Contact:  Wendy Young (102318) (Associate Management Analyst - D182)

Application Instructions

To learn more about the position and/or to apply, please click the link below. If link is not available, please read the information above for detailed instructions on how to apply.

Apply Online