Job Description

Overall Job Objective


NOTE: This recruitment schedule was amended on August 13, 2018 to extend the closing date. Final Closing Date will be August 20, 2018.

The Building Permit Coordinator, under general supervision, tracks building permit applications, recommends solutions to problems identified during the plan check process, coordinates with other departments and agencies to ensure timely responses to building permit referrals, processes building permit applications for new construction or building permit modifications within the County, receives plans, calculates fees, routes plans for professional review and confers with applicants regarding County procedures and plan requirements.

This position requires experience beyond the journey-level Building Permit Technician II. The distinguishing characteristics are that the Permit Coordinator is expected to be proactive in ensuring appropriate coverage at the public counter, reporting and resolving problems at the counter, tracking building permit applications and resolving problems during the plan check process and in serving in a Lead capacity to the Building Permit Technicians.

The ideal candidate will have extensive knowledge of the California Building Standards Codes and at least four years of experience working with building plans and/or processing building permits.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Examples Of Duties

Duties may include, but are not limited to, the following:

  • Provide lead direction for public counter functions.
  • Ensure appropriate staffing at the counter.
  • Resolve or report problems at the counter to immediate supervisor and/or Division managers.
  • Monitor building permit applications to ensure performance targets are met.
  • Promptly identify and take appropriate action to resolve problem applications.
  • Recommend solutions to identified problems and initiate and/or participate in an effort to improve service delivery.
  • Work with systems specialist, technical consultants and ISD staff to develop and maintain reports and data and to improve functionality and use of computer systems for building data.
  • Collaborate with other divisions, departments and agencies to ensure timely responses to building permit referrals.
  • Work as a Permit Technician at the counter when needed; read and review building plans and specifications for completeness and conformance with permit requirements; calculate square footage of the construction area by measuring to scale; calculate permit fees by type of construction; collect such fees and issues receipts; check the addresses and parcel numbers for any previous work or departmental actions regarding the property; verify that the required Public Works, Environmental Health, Water, Sewer and other applicable permits have been obtained; determine the types of inspections and review required for the constructions proposed; verify the contractors' and subcontractor's Worker's Compensation coverage, construction bonds and licenses; route sets of plans to various County departments for review and sign off; track building plans and ensure their return in a timely manner; meet with and provide information to applicants and others regarding application policies and procedures, how to correct deficiencies in original applications, and the process for re-applications; assign street addresses to new sites, including reviewing the parcel map, and determining the appropriate number of addresses needed for a particular parcel; receive requests for and scheduling building inspections; receive complaints from the public and coordinate with Lead Inspector to schedule site visits by Inspectors to resolve such complaints.
  • Facilitate meetings between staff, outside agencies and applicants when needed.
  • Review requests from applicants and others for priority permit processing (e.g. emergency permits) and make recommendations to supervisors and/or division managers.
  • Perform other related duties as assigned.


Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is four years of experience in reviewing building plans and/or processing building permits and inspection reports. College level courses or trade school classes may substitute for up to two years of work experience.

Knowledge of: Uniform Building Code; various construction types and building inspection procedures and requirements; applicable fire, zoning and related laws and regulations; business arithmetic, including calculation of areas and fees; office practices and procedures, including filing and the operation of standard office equipment.

Skill/Ability to: Establish and maintain effective working relationships with internal and external staff and customers; communicate effectively verbally and in writing; read and interpret building plans, related construction documents and various maps; calculate square footage, fees and penalties; interpret, explain and apply policies, laws and procedures; perform detailed technical and specialized permit support work; understand computerized tracking systems and enter data into such systems; organize and prioritize work and follow up assignments; organize and maintain accurate files and records.


Open & Promotional. Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help or term position prior to the final filing date will receive five points added to their final passing score on this examination.

The examination process may consist of an application screening based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to to apply.

Final Closing Date:  August 20, 2018 at 11:59 pm PST
Application Screening:  Week of August 20, 2018
Panel Interviews:  September 5 and/or September 6, 2018
At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.  The County is an Equal Employment Opportunity Employer.
Analyst: Lucy Fung (072518) (Building Permit Coordinator J056)

Application Instructions

To learn more about the position and/or to apply, please click the link below. If link is not available, please read the information above for detailed instructions on how to apply.

Apply Online