Job Description

Overall Job Objective

Description

Are you a highly motivated Teller or Cashier looking to take your career to the next level? If so, then we have a great opportunity for you! The County of San Mateo is currently seeking qualified applicants for the position of Cash Management Specialist
 
There is currently one Cash Management Specialist vacancy in the Office of the Treasurer-Tax Collector.  Under general supervision, a Cash Management Specialist receives and processes large sums of cash, checks and negotiable items for monies due to the County.  Associated duties include maintaining financial records, reconciling County accounts, balancing cash drawers, and preparing checks for remittance processing.  Duties of the position may also include providing difficult, technical, complex or specialized fiscal, financial, statistical and accounting office support.

One requirement for this position is successful experience handling large sums of cash.

The Ideal candidate for the Cash Management Specialist position will:

  • Possess bank teller and/or similar experience handling cash
  • Demonstrate outstanding oral and written communication skills
  • Provide high quality service to a diverse customer population
  • Have the ability to operate most standard office equipment and check processing equipment

The Cash Management Specialist may be expected to:
  • Review and reconcile reports, journals, budget, payroll or related fiscal and statistical data
  • Audit and verify various financial information, including source data as well as manual and computer-generated reports.

Desirable characteristics of the ideal candidate include:
  • Prior knowledge of, and the skill and ability to use OFAS, the County-wide accounting system, or a similar electronic accounting system
  • Fluency in Spanish. (This language skill is highly desirable, but is not required for the position.)

Note: The eligible lists created from this recruitment may be used to fill part-time and extra-help vacancies. The eligible lists may also be used to fill future classified (permanent) and unclassified (at-will) vacancies.

Examples Of Duties

Duties may include, but are not limited to, the following:

  • Accept deposits made by other County departments at cashiering window; count monies and verify amounts against deposit permits; issue receipts and credit deposits to County departments.
  • Accept cash, checks or other negotiable instruments for the payment of taxes, license fees, permits and other sources of revenue for the County; issue receipts for payment.
  • Explain procedures for small business licenses, determine and collect appropriate fees and issue licenses and permits.
  • Record and process all incoming and outgoing monies from numerous bank accounts.
  • Verify and authorize ACH debits for all County departments.
  • Prepare deposits and journal entries to record the transactions in the County's accounting system.
  • Maintain accurate records of treasury and tax transactions.
  • Manage cash drawers for property tax and treasury deposits.
  • Balance cash drawers, security statements and other revenues on a daily basis by tracking prior balances, revenues received and monies disbursed. Reconcile warrants and checks issued by the County with bank statements to check for proper dollar amount and correct numerical sequence.
  • Prepare checks for remittance processing, calculate batch totals and maintain relevant financial logs and records.
  • As a back up support to prepare deposits of State apportionment funds, lockbox warrants for various County departments per current State and Local Government funding regulations.
  • Operate office equipment and use relevant computer systems and software in completing transactions.
  • Maintain various financial records and provide various fiscal office support related to collections.
  • Consolidates daily bank statements of all County departments.
  • Process tax payments, look up property tax information in the system, and print tax bills as needed.
  • Process daily mail and answer phone calls to provide information to customers
  • Research transaction inquires for other County departments
  • Submit foreign checks for collection and counterfeit bills to U.S. Secret Service
  • Perform related duties as assigned.

Qualifications

Knowledge of:

  • Methods, practices and terminology used in the proper management of cash, collections and other negotiable instruments.
  • Banking methods and terminologies.
  • Revenue collection payment plans and debtor requirements.
  • Basic financial record keeping practices, including balancing and reconciling reports.
  • Business arithmetic including percentages and decimals.
  • Office practices and procedures, including filing and the operation of standard office equipment and computer systems.
  • Basic business data processing principles.
  • Customer service principles, including the handling of irate and distressed people.
 
Skill/Ability to:
  • Handle large amounts of cash, checks and other negotiable instruments accurately.
  • Use a cash register and/or keyboard with moderate speed and a high level of accuracy.
  • Read and interpret court information sheet in order to best instruct debtors/clients on what court has ordered them to pay.
  • Handle revenue collections from more than one source.
  • Balance and reconcile monies and prepare financial records.
  • Make accurate arithmetic calculations.
  • Coordinate several activities and meet critical deadlines.
  • Organize and maintain accurate files and records.
  • Establish and maintain effective working relationships with those contacted in the course of the work.
  • Maintain attention to detail despite frequent interruptions.
  • Communicate effectively and deal tactfully and courteously with the public and remain calm under stressful situations.
 
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to qualify is two years of experience as a bank teller within the last five years. 

Application/Examination

Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term, or temporary position prior to the final filing date will receive five points added to their final passing score on this examination.

The examination process will consist of a Two-Part Screening (weight pass/fail) and a Panel Interview (weight 100%).

The first part of the screening process will consist of a Written Examination. Those applicants who achieve a passing score on the Written Examination will advance to the second part of the screening. The second part of the screening will consist of a Review and Rating of the Application Packet, including a careful review of the responses to the supplemental questions. Those applicants who receive a passing score on the rating of the application packet will then be invited to the Panel Interview.

Depending on the number of applicants an application appraisal of education and experience may be used in place of other examinations or a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position.

The anticipated dates of the recruitment process are listed below.  Please make plans to be present for these opportunities. Applicants must participate at their own expense in these processes. Because of the logistics involved in facilitating this process, applicant requests for alternate test dates and times will not be granted.  Accommodations for special medical conditions will be considered on a case-by-case basis.  It is the applicants' responsibility to notify the County Human Resources Department at (650) 363-4303 if appointment notices for the written examination are not received five (5) working days prior to the event.

IMPORTANT:  Applications for this position will only be accepted online. If you are currently on the County's website, you may click the 'Apply Online' button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.

Responses to the supplemental questions must be submitted in addition to our regular employment application form.

RECRUITMENT SCHEDULE
Final Filing Date: Wednesday, August 22, 2018 at 11:59 pm PST
Written Examination (tentative): Saturday, September 8, 2018
Application Screening (tentative): Week of September 10
Panel Interviews (tentative): September 26 and/or 27, 2018
 

At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day. 
County of San Mateo is proud to be an Equal Opportunity Employer.


HR Analyst: Lucy Fung (080918) (Cash Management Specialist - E348)

Application Instructions

To learn more about the position and/or to apply, please click the link below. If link is not available, please read the information above for detailed instructions on how to apply.

Apply Online