Courtroom Clerk I/II - Superior Court of California (Open and Promotional)
The Superior Court of California, County of San Mateo is seeking qualified candidates for the position of Courtroom Clerk I/II.
You will provide direct administrative assistance to supervisors, the Judges, and Commissioners; interact with attorneys, the public, and other County agencies; process a variety of legal documents; provide data entry support; maintain accurate and timely records of court proceedings; and provide support services to the Clerk's Office.
The ideal candidate will have at least two years of experience in the legal field and working knowledge of court documents, processing procedures, and legal terminology. Additionally, the ideal candidate has the following knowledge, skills and abilities:
- Knowledge of computers and court automated systems.
- Effective interpersonal skills and ability to maintain a high level of confidentiality and professionalism while working with a diverse group, including the judicial officers, attorneys, law enforcement agencies, and the general public.
- Ability to take initiative, problem-solve, and adapt in a challenging work environment with shifting priorities and multiple deadlines.
- Ability to work as a member of a team and independently.
- Excellent public speaking, listening, and written communication skills.
Courtroom Clerks are expected to work in any court department and must be able to travel to any court location in the county.
The court's mission is to apply the law fairly to protect individual freedom and to promote the welfare of the people. Please visit http://www.sanmateocourt.org/ for more information on our organization.
NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.
- Examples Of Duties
Duties may include, but are not limited to, the following:
- Attend all court proceedings and record and transcribe minutes of legal actions and proceedings such as disposition of pleas, trial settings, other motions, continuances, and all findings and rulings made by the court.
- Maintain a judge's daily court calendar and inform appropriate individuals of changes; record assignment of cases and confer with attorneys to set hearing dates.
- Screen visitors and attend confidential hearings in the judge's chambers; prepare and process appropriate documentation resulting from such hearings.
- Impanel and poll jurors, record challenges, administer oaths or affirmations to witnesses and jurors and record jury service and compensation due; provide general, non-legal information regarding courtroom policies and procedures to courtroom participants.
- Receive, mark and maintain records of evidence and exhibits; ensure the safekeeping of such materials during the proceedings.
- Read charges and read and record verdicts and sentences; prepare abstracts of judgments for sentencing purposes.
- Notify involved parties of various court matters by telephone, in person or by preparing correspondence; answer routine inquiries and correspondence regarding court matters such as court orders, hearing and filing dates and the judge's decisions.
- Provide varied office and administrative assistance to the judge.
- Enter and retrieve data and prepare reports using a personal or on-line computer system; create new databases and report formats using preprogrammed software for case management.
- Organize work, set priorities and ensure that critical deadlines are met.
- Organize and maintain varied general and departmental files; initiate new filing systems and purge outdated materials as required; maintain tickler files and independently follow up on matters as necessary.
- Operate standard office equipment such as a typewriter, word processor, copy reproduction, facsimile machine, calculator or telephone.
- Perform related duties as assigned.
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
- Courtroom Clerk I - Two years of experience receiving, filing and processing a variety of legal documents such as are found in a Court.
- Courtroom Clerk II - One year of experience attending court sessions, maintaining records of courtroom activities and providing office support assistance to a judge.
Knowledge of: Court and courtroom policies, procedures, practices and terminology; applicable codes, rules of court and proceedings and general legal terminology, process and format; office and administrative practices and procedures, including filing and the operation of standard office equipment; records management practices and procedures, including indexing and cross-indexing; business letter writing and the proper form for typed material; correct English usage, including grammar, spelling and punctuation; principles and techniques for dealing with the public, often when relations may be strained; basic business data processing principles and practices; and business arithmetic.
Skill/Ability to: Understand and apply Court, courtroom and basic legal policies, practices, procedures and terminology and explain them to court participants; perform detailed, complex and difficult courtroom support work quickly and accurately; organize and prioritize work, meet critical time deadlines and coordinate multiple activities; deal tactfully and effectively with a variety of individuals; make accurate arithmetic calculations; exercise initiative and sound independent judgment within established guidelines; compose correspondence independently or from brief instructions; use standard office equipment, including a word processor and/or a personal or on-line computer; organize and maintain accurate files and records; understand and carry out oral and written instructions; and type at a rate of 40 net words per minute from printed copy.
Open and Promotional. Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. This recruitment is being conducted in collaboration with the County of San Mateo.
Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of a written examination (pass/fail). Candidates who pass the written examination will be invited to a panel interview, including a writing exercise (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
The written exam is a basic civil service / government examination. It is a 100-question multiple-choice test with six subject areas including: Clerical Skills; Written Communication; Problem-Solving, Analysis, and Mathematical Ability; Public and Interpersonal Relations; Legal Procedures and Terms; and Technical Expert/Resource. Applicants must achieve a passing score on the written examination to move forward to the interview.
Most libraries and bookstores stock study guides for civil service/government examinations. Applicants are encouraged to review these resource materials prior to taking the examination. While the Court does not recommend or endorse specific books, job seekers can ask librarians or store employees for guidance when selecting appropriate study aids.
The panel interview is a standard component of most Civil Service selection processes. Each candidate will be interviewed individually by a panel of three (or more) subject matter experts from the Court. All candidates will be asked the same questions, in the same order, for approximately the same amount of time. Responses to each question will be scored based on pre-determined scoring criteria. Each candidate will receive an overall interview score. Candidates who achieve a passing score on the panel interview will be placed on the eligible list ranked according to their interview score. As part of the interview process, each candidate will complete a writing exercise prior to their interview. The writing exercise will be scored and the score will be part of the overall score for the panel interview.
The anticipated dates of the recruitment and examination processes are listed below. Please make plans to be present for these opportunities.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: September 25, 2018, 11:59 PM
Written Examination: October 13, 2018
Panel Interview: October 30 and/or 31, 2018
Please Note: The Written Examination date of Saturday, October 13, 2018 is firm. The exact time and location of the exam will be sent to applicants by October 3, 2018. Written Exams are usually given in San Mateo County and generally start at 8:00 AM. Because of the logistics involved in giving the exam, no make-up exams will be offered except in cases where there is a need for a special accommodation. Please make plans now to be available for the October 13th examination.
The Superior Court of California, County of San Mateo is an Equal Opportunity Employer, and we encourage applications from candidates who will contribute to our diversity.
Note: Although the County is conducting the recruitment with the Superior Court, this position is not a County position.
Analyst: Lillian Lilles (091118) (Courtroom Clerk I/II - X074/X075)