Job Description

Overall Job Objective

Salary
$47,340.80 - $64,001.60 Annually
Location
San Mateo County, CA
Job Type
Extra Help - Agile (Limited Term)
Department
Superior & Municipal Courts
Job Number
X047J
Closing
11/27/2018 11:59 PM Pacific
Description


The Superior Court of California, County of San Mateo is seeking Deputy Court Clerks to perform a variety of legal office support duties for the court's various divisions.

Under general supervision, Deputy Court Clerks receive, prepare, process and file a variety of legal documents for the family law, records, appeals, probate, criminal, civil, traffic, small claims and other divisions of the court. They also perform responsible office support duties adhering to legal codes and court procedures.
 
Deputy Court Clerk I ($22.76-$28.37/hr) is an entry level position and, under close supervision, will learn departmental and court policies and procedures, legal terminology, and court processes and practices. Incumbents are expected to advance to the higher level Deputy Court Clerk II position after gaining experience and demonstrating proficiency, which meet the qualifications of the higher level class.

Deputy Court Clerk II ($24.69-$30.77/hr) is the journey, or experienced, level position and is fully competent to independently perform a variety of complex and detailed office and court support duties. Incumbents are expected to perform the day-to-day work with minimum supervision and to exercise sound judgment in applying legal codes, court policies and procedures.

The ideal candidate will possess:
  • Exceptional customer service skills.
  • Proven knowledge of general clerical practices and procedures.
  • Familiarity with legal processes and procedures.
  • Familiarity with basic word processing programs (e.g., Microsoft Word).
  • Strong organizational skills.
  • Excellent oral and written communication skills.
  • The ability to understand, interpret and apply court procedures while maintaining flexibility and resiliency in a challenging and changing work environment.
  • The ability to work as a team member with co-workers in a cooperative, collegial and supportive manner.
  • Experience working in a court setting.

The court anticipates that over the next few months there will be several vacancies for Deputy Court Clerks. The vacancies will be Limited Term positions.  Although the court will be hiring for limited term positions, regular permanent positions are often available after one year of employment. Limited term employees work in assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. The eligible or hiring list created from this recruitment will be used to fill these limited term vacancies and could also be used to fill future full-time, part-time, limited term and extra-help vacancies. 

Although the court will be hiring for limited term positions, regular permanent positions are often available after one year of employment.

If you are interested in working for the Superior Court of California, County of San Mateo as a Deputy Court Clerk, you are strongly encouraged to apply now!

Examples Of Duties

Duties may include, but are not limited to, the following:

  • Receive, review, prepare, process, and file a variety of legal documents for the family law, records, appeals, probate, criminal, civil, traffic, small claims and other divisions of the court.
  • Perform varied, responsible and detailed office support duties adhering to legal codes and court procedures.
  • Research and respond to inquiries by plaintiffs, defendants, attorneys, government agencies and the public in person or by telephone following established procedures.
  • Compute and accept payment of fees, fines and bail; accept routine filings; issue appropriate receipts; and account for monies received on a daily basis.
  • Prepare, process, sort, file and calendar cases; make docket entries; and issue legal forms.
  • Organize own work, set priorities and ensure that critical deadlines are met.
  • Operate standard office equipment, such as a computer, copier, desk top scanner, printers, fax machine, calculator, telephone and cash register.
  • Organize and maintain various files; initiate new filing systems; purge files as required; maintain tickler files; and follow up as necessary.
  • Perform related duties, as assigned.

The work environment for a Deputy Court Clerk is a "typical" office space that is generally clean with limited exposure to dust, fumes, odors and noise. A video display terminal / computer monitor is used on a daily basis. Conditions can at times be difficult and stressful with frequent deadlines and the expectation to produce high quality work under time constraints. Periodic, regular and/or occasional contact with employees in other court divisions, government agencies, the public and/or vendors will require the ability to converse and respond appropriately to inquiries and requests. The ability to work independently, as well as closely, with others is essential.

The position does have some physical demands, which include working at a computer terminal for extended periods of time; sitting or standing for long periods of time; stooping and reaching above shoulder level; climbing on ladders to access files on shelves; bending, lifting and carrying items weighing up to 25 pounds; working in a fast-paced environment; utilizing normal manual dexterity and hand-eye coordination; repetitively using hands and arms; moving from one location to another; having corrected hearing and vision to normal range; communicating verbally; and using office equipment, including computers, telephones, calculators, copiers and fax machines.

Qualifications

Knowledge of:

  • Courts office practices and procedures, legal codes, processes and terminology and the operation of standard office equipment.
  • Principles and techniques for dealing with the public, including maintaining a positive public image under stressful situations.
  • Basic personal computer usage, including keyboarding and word processing.
  • Standard business correspondence.
  • Correct English usage, including grammar, spelling and punctuation.
  • Business arithmetic.

Skill/Ability to:
  • Explain and apply a variety of legal terminology, concepts and technical court procedures related to office support work.
  • Communicate effectively both verbally and in writing.
  • Maintain flexibility in a challenging and changing work environment.
  • Establish and maintain effective, professional and cooperative relationships with co-workers.
  • Provide and promote a high level of public service.
  • Organize, research and maintain accurate files and records.
  • Prioritize and organize work in an effective and efficient manner.
  • Operate standard office equipment, including a word processor and/or a personal or online computer.
  • Make accurate arithmetic calculations.
  • Maintain attention to detail and perform office work accurately despite frequent interruptions.
  • Exercise initiative and sound independent judgment within established guidelines.
  • Understand and carry out oral and written instructions.
  • Understand and maintain the necessary level of confidentiality.
  • Type/keyboard at a rate of 30 net words per minute.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
 
Deputy Court Clerk I: One year of general clerical, office assistant experience and/or related education or course work.
 
Deputy Court Clerk II: One year of experience in receiving, preparing, processing, and filing a variety of legal documents such as found in the court or similar legal office setting.

Application/Examination

Anyone may apply. This recruitment is being conducted in collaboration with the County of San Mateo.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

The examination process will consist of an Application Pre-Screening to ensure the instructions for completing the application have been followed and the minimum qualifications are met (pass/fail); a Written Examination (pass/fail); and a Panel Interview (weight: 100%). Candidates, whose applications pass the pre-screening, will be invited to take the Written Examination. The top 80 candidates with a passing score on the Written Examination will be invited to the Panel Interview.

Depending on the number of applicants, a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANTApplications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

The anticipated dates of the recruitment and examination processes are listed below. Please make plans to be present for these opportunities. Applicants will be notified of the final date, time, and place of the examinations with as much advance notification as possible.

TENTATIVE RECRUITMENT SCHEDULE:
Final Filing Date: November 27, 2018
Written Examination Date: Saturday, December 15, 2018
Panel Interview Dates: January 7-10, 2019

Please Note: The Written Examination date of Saturday, December 15, 2018 is firm. The exact time and location of the exam will be sent to applicants prior to the exam date. Because of the logistics involved in giving the exam, no make-up exams will be offered except in cases where there is a need for a special accommodation. Please make plans now to be available for the December 15, 2018 examination.

The Written Examination is a basic civil service/government examination. Most libraries and bookstores stock study guides for civil service/government examinations. Applicants are encouraged to review these resource materials prior to taking the examination. Although the Superior Court and the County do not recommend or endorse specific books, job seekers can ask librarians or store employees for guidance in selecting appropriate study aids.
 

The Superior Court of California, County of San Mateo is an Equal Opportunity Employer

Note: Although the County of San Mateo is conducting the recruitment with the Superior Court, this position is not a County position.

Analyst: Mandy Singh  (110718) (Deputy Court Clerk I/II - X046/X047)

Application Instructions

To learn more about the position and/or to apply, please click the link below. If link is not available, please read the information above for detailed instructions on how to apply.

Apply Online