Job Description

Overall Job Objective


NOTE: This recruitment schedule was amended on August 16, 2018 to extend the closing date. Final Closing Date will be August 20, 2018.

NOTE: This recruitment schedule was amended on July 31, 2018 to extend the closing date. Final Closing Date will be August 16, 2018. Additionally, the recruitment was amended to specify the need for Spanish and Chinese Proofreaders.

NOTE: This recruitment schedule was amended on July 19, 2018 to extend the closing date. Final Closing Date will be August 2, 2018.

The San Mateo County Registration & Elections Division is seeking full-time seasonal extra-help Election Materials Spanish and Chinese Proofreaders to assist in the upcoming November 2018 Election. This is an excellent nonpartisan opportunity to get involved in the election process!

We are currently seeking dedicated and hard-working individuals for the position of Proofreader. Proofreaders will be hired into one of three areas:
  • English Proofreading
  • Spanish Proofreading
  • Chinese Proofreading

All Proofreaders will be responsible for proofreading and/or translating election materials leading up to established election deadlines. Proofreaders will review, edit, and proofread documents for accuracy, context, readability, and syntax. Proofreaders will work on-site at the Registration & Elections Division at 40 Tower Road in San Mateo.
Examples of projects and materials needing to be proofread include, but are not limited to:
  • Sample Ballot & Voter Information Pamphlet
  • Official Ballot
  • Accessible Vote by Mail
  • Website content
  • Legal documents
  • Letters, flyers, and other notices to voters
  • Video scripts

The Proofreader is classified as an Office Specialist. The hourly wage for the Election Materials Proofreader - Office Specialist position is $23.33.

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.


Successful candidates for the Proofreader positions will have a Bachelor's degree and at least six-months experience proofreading documents and/or translating in English, Spanish, and/or Chinese.  A background in proofreading, editing, journalism, translating, or other related field is preferred with technical skills that include strong English monolingual skills for the English Proofreading Team), and bilingual skills in English and Spanish/Chinese for the Spanish and Chinese Proofreading Teams.  Competency in the Microsoft Office Suite: Excel, Outlook, Skype, and Word, and competency in Adobe PDF are necessary for success.

IDEAL CANDIDATES for the Proofreader positions will have the following:


  • Bachelor's degree or higher in proofreading, editing, journalism, translating, literature or other related field.
  • Technical writing certificate or other related certification.

Work Experience:
  • At least one-year experience proofreading documents and/or translating in English, Spanish, or Chinese.
  • Professional background in proofreading, editing, journalism, translating, creative or technical writing, or other related field.

Technical Skills:
  • Competency in additional Microsoft Office Suite applications: OneNote and PowerPoint.
  • Familiarity with Microsoft SharePoint and Adobe InDesign.

Critical Skills for all Election Worker - Office Specialist positions include the ability to prioritize work, coordinate several activities simultaneously, organize and maintain accurate files and records, type at least 50 words per minute, and understand and carry out oral and written directions.

Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions may require weekend and evening work assignments. The selected individuals must be available for entire employment period until the completion of their assignment for the November 6, 2018 Statewide General Election.

The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process.  More information about the organization is available on the Elections Division website


Anyone may apply. To apply you must complete the San Mateo County Application Form.

Based on the information in the Application a screening committee from the Elections Office will select those applicants whose education, experience, training and knowledge most closely match the needs of the department.  The selected applicants will be invited to an interview, which will include a proofreading examination given before or after the interview. 

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to to apply.

Please Note: This recruitment will remain open until the positions are filled.  Apply immediately.  You do not want to miss out on this opportunity to contribute to the democratic process!!
Tentative Interview Dates:
Depending on the position: TBD

The County of San Mateo is an Equal Opportunity Employer
Analyst: Arlene Cahill(07052018) (Election Materials Proofreader - Office Specialist - E337)

Application Instructions

To learn more about the position and/or to apply, please click the link below. If link is not available, please read the information above for detailed instructions on how to apply.

Apply Online