Legal Office Assistant I/II (Open and Promotional)
Legal Office Assistant I/II perform a variety of routine to moderately difficult legal office support duties and activities in County criminal justice departments such as the District Attorney's Office, Probation Department and Sheriff's Office; create and type legal and confidential correspondence, records, documents and forms; proofread typed legal material for accuracy, completeness and correct English usage, grammar, spelling and punctuation; enter, edit and retrieve legal data in computer systems; perform basic arithmetic calculations; collect and consolidate legal material from several sources; create, maintain and purge legal office files; perform routine office support activities such as taking messages from telephone callers and visitors, giving directions and instructions, responding to questions; providing general information, filing, photocopying, distributing mail and ordering supplies; and serve as a back-up for clerical co-workers who are absent from the office.
The ideal candidates must be able to handle demanding job assignments and several clerical duties simultaneously in legal offices where activities occur at a fast pace; produce considerable amounts of legal correspondence and reports for long periods of time; be detailed, accurate and complete in their work; adapt to frequent interruptions, rapidly changing priorities and different assignments quickly and efficiently; use computers frequently and proficiently; use appropriate initiative, sound judgment and tact to handle sensitive and confidential discussions and interactions with individuals who are irate and hostile; and work well under stress.
The recruitment will result in the creation of a hire list that will be active for six months. The list may be extended depending on the needs of the hiring departments.
The salary ranges for the two classifications are as follows:
Legal Office Assistant I: $3,972 - $4,964/month
Legal Office Assistant II: $4,187 - $5,234/month
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Legal Office Assistant I: One year of general clerical or office assistant experience.
Legal Office Assistant II: One year of legal clerical experience that required the use of legal concepts and terminology to perform a variety of legal office support tasks in a legal office.
Special Requirements: Some positions may require the ability to type at a rate of 40 net words per minute. Specific positions may require the applicant to successfully complete a thorough background investigation as a condition of employment.
Knowledge of: Legal documents, forms and terminology; policies and procedures related to the department to which assigned; office practices and procedures, including filing and the operation of standard office equipment; business data processing principles and the use of word processing or personal computing equipment; business letter writing and the standard format for typed materials; correct English usage including spelling, grammar and punctuation; business arithmetic including percentages and decimals; and recordkeeping principles and practices.
Skill/Ability to: Read and understand legal and court documents and extract relevant information; perform detailed legal office support work accurately; compose routine correspondence from brief instructions; operate standard office equipment including a word processor and computer terminal; use initiative and sound independent judgment within established guidelines; prioritize work and coordinate several activities; deal tactfully and effectively with a variety of individuals, some of whom may be hostile or irate; organize and maintain accurate files and records; make accurate arithmetic calculations; and understand and carry out oral and written directions.
Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five (5) points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition to our regular employment application form.
The examination will consist of a written test (weight:100%). All tests will be held in San Mateo County, California. Applicants must participate at their own expense. Qualified applicants will be notified of the date, time and place of the tests. Applicants must adhere to the dates listed below. Applicant requests for alternate test dates and times will not be granted.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.
Qualified applicants will be notified of the date, time and place of the tests, which will be given in San Mateo County, California. Please make sure to read your notices carefully. Applicants must participate at their own expense and must adhere to the dates listed below. Applicant requests for alternate test dates will not be granted. Accommodations for special medical conditions will be considered on a case-by-case basis. It is the applicants' responsibility to notify the County Human Resources Department at (650) 363-4343 if their appointment notices for the written examination or the panel interview are not received 5 working days prior to the event.
Applicants are encouraged to visit libraries or bookstores to read literature on how to take written tests and interviews for government jobs. The County does not recommend nor endorse specific books to read. Job seekers should ask the librarians or store managers for guidance in selecting appropriate study aids.
~ RECRUITMENT SCHEDULE ~
Recruitment Opens: Friday, September 14, 2018
Recruitment Closes: Thursday, September 27, 2018
Written Test: Saturday, October 13. 2018
At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day.
County of San Mateo is proud to be an Equal Opportunity Employer.
Keywords: clerical, data entry, support, entry level