Legal Office Assistant I/II (Open)
The San Mateo County District Attorney's Office is seeking a Legal Office Assistant I/II-Extra Help.
Legal Office Assistants perform a variety of routine to moderately difficult legal office support duties and activities; create and type legal and confidential correspondence, records, documents and forms; proofread typed legal material for accuracy, completeness and correct English usage, grammar, spelling and punctuation; enter, edit and retrieve legal data in computer systems; perform basic arithmetic calculations; collect and consolidate legal material from several sources; create, maintain and purge legal office files; perform routine office support activities such as taking messages from telephone callers and visitors, giving directions and instructions, responding to questions; providing general information, filing, photocopying, distributing mail and ordering supplies; and serve as a back-up for clerical co-workers who are absent from the office.
The ideal candidate must be able to handle demanding job assignments and several clerical duties simultaneously in legal offices where activities occur at a fast pace; produce considerable amounts of legal correspondence and reports for long periods of time; be detailed, accurate and complete in their work; adapt to frequent interruptions, rapidly changing priorities and different assignments quickly and efficiently; use computers frequently and proficiently; use appropriate initiative, sound judgment and tact to handle sensitive and confidential discussions and interactions with individuals who are irate and hostile; and work well under stress.
The salary ranges for the two classifications are as follows:
Legal Office Assistant I: $3,972 - $4,964/month
Legal Office Assistant II: $4,187 - $5,234/month
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Legal Office Assistant I: One year of general clerical or office assistant experience.
Legal Office Assistant II: One year of legal clerical experience that required the use of legal concepts and terminology to perform a variety of legal office support tasks in a legal office.
Special Requirements: Some positions may require the ability to type at a rate of 40 net words per minute. Specific positions may require the applicant to successfully complete a thorough background investigation as a condition of employment.
Knowledge of: Legal documents, forms and terminology; policies and procedures related to the department to which assigned; office practices and procedures, including filing and the operation of standard office equipment; business data processing principles and the use of word processing or personal computing equipment; business letter writing and the standard format for typed materials; correct English usage including spelling, grammar and punctuation; business arithmetic including percentages and decimals; and recordkeeping principles and practices.
Skill/Ability to: Read and understand legal and court documents and extract relevant information; perform detailed legal office support work accurately; compose routine correspondence from brief instructions; operate standard office equipment including a word processor and computer terminal; use initiative and sound independent judgment within established guidelines; prioritize work and coordinate several activities; deal tactfully and effectively with a variety of individuals, some of whom may be hostile or irate; organize and maintain accurate files and records; make accurate arithmetic calculations; and understand and carry out oral and written directions.
Anyone may apply.
NOTE: Due to the volume of applications for these positions, qualified candidates are encouraged to apply immediately as these positions may be filled anytime within the process. The San Mateo County District Attorney's Office will screen applications as they are received and will directly contact qualified applicants for further consideration
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.
Tentative Recruitment Schedule:
Final Filing Date: September 24, 2018
Departmental Interviews: TBD
At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.
The County is an Equal Employment Opportunity Employer.Analyst: Mandy Singh (09102018) (Legal Office Assistant I/II - E372/E373)