Job Description

Overall Job Objective

Salary
$7,456.80 - $9,321.87 Monthly
Location
San Mateo County, CA
Job Type
Extra Help
Department
Human Services Agency
Job Number
D181DZ
Closing
Continuous
Description

Note: This recruitment schedule was amended on December 6, 2018 to extend the Final Filing Date.  This recruitment has been changed to "Continuous."

NOTE: This recruitment schedule was amended on November 29, 2018 to extend the closing date. Final Closing Date will be December 6, 2018.

The San Mateo County's Human Services Agency is seeking a highly analytical and collaborative person to join our Financial Services Branch as a Management Analyst to perform a wide-variety of moderate to complex administrative and finance-related activities. The successful candidate will have experience in public administration and finance, is a self-motivated, highly analytical strategic thinker with the ability to solve business problems and deliver insights that enable timely and effective operational decision-making. 

The Management Analyst will receive direct supervision from the Claiming and Overpayment Manager and will coordinate with Budget and General Accounting on various projects as assigned.  The Management Analyst will conduct research and analysis, and is responsible for preparing administrative policies, procedures, manuals, documents and other guidance materials related to financial services and administrative operations.

The ideal candidate will have the ability to:

  • High level of proficient writing and editing skills; experienced in doing research to prepare administrative policies, procedures, manuals, and documents.
  • Independently and accurately perform complex, analytical and statistical calculations including the preparation of spreadsheets, budget reports, charts, tables and graphs to illustrate findings.
  • Communicate concisely and effectively both orally and in writing, and clearly convey complex concepts and formulas to a non-technical audience/readership in staff reports, worksheets, instructions, and in formal and informal presentations.
  • Review and monitor long-term goals, budget objectives, and performance measures as well as multi-year forecasts of revenues, expenditures, and fund balances.
  • Manage small-to-medium-size projects, or portions of larger projects, and participate effectively on collaborative goal.
  • Establish and maintain effective work relationships with those contacted in the performance of required duties.
  • Ability to draft clear and concise communications.
  • Work under general direction and minimal supervision, budgeting time wisely to meet deadlines and manage work to existing project schedules. 

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.

Qualifications

Knowledge of:

  • Project and/or program management, analytical processes, and report preparation techniques.
  • Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
  • Principles of mathematical and statistical computations.
  • Research and reporting methods, techniques, and procedures. 
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation. 
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Principles and practices of public administration as applied to operational unit and program administration.
  • Principles and practices of county management and government.
  • Sources of information related to a broad range of county programs, services, and administration.
  • Basic principles, practices, and procedures of funding sources and grant funds disbursement.
  • Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
  • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
  • Record keeping principles and procedures.
  • Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff. 

Ability to:
  • Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
  • Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
  • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
  • Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
  • Evaluate and develop improvements in operations, procedures, policies, or methods.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
  • Establish and maintain a variety of filing, record keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Plan, organize, and carry out assignments from management staff with minimal direction.
  • Plan and conduct effective management, administrative, and operational studies.
  • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
  • Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:
 
Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.

Licenses and Certifications:
  • Depending upon assignment, possession of a valid California Driver's License.

Application/Examination

This is an extra-help recruitment. Anyone may apply. A supplemental application form must be submitted in addition to our regular employment application form. The Human Services Agency screen materials after the recruitment closes. The Human Services Agency will contact qualified candidates directly for a departmental interview.

This is a continuous recruitment which may close at any time. The final filing date will be posted five days in advance on this job announcement.
 
Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.

All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.

~TENTATIVE RECRUITMENT SCHEDULE~
Application Filing Deadline: TBD

Departmental Interviews: TBD
 

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer.
 
Analyst:  Arlene Cahill (11132018) (Management Analyst - D181)

Application Instructions

To learn more about the position and/or to apply, please click the link below. If link is not available, please read the information above for detailed instructions on how to apply.

Apply Online