Job Description

Overall Job Objective

Job Title:Materials Management Administrative Services Manager I (Departmental Promotional)
Closing Date/Time:Thu. 07/26/18 11:59 PM Pacific Time
Salary:$49.82 - $62.27 Hourly
$3,985.60 - $4,981.60 Biweekly
$8,635.47 - $10,793.47 Monthly
$103,625.60 - $129,521.60 Annually
Job Type:Full-Time
Location:San Mateo County, California
 
The San Mateo Medical Center (SMMC) is seeking an experienced individual for an Administrative Services Manager (ASM) position in the Materials Management Department. This position will be responsible for ensuring SMMC's purchasing supply chain flows smoothly, reviewing and processing of service agreements, and handling a variety of administrative functions in the department. This position will report directly to the Director of Materials Management with a dotted line to the Director of Payor and Provider agreements with an expectation of performing duties with minimal supervision. In addition, this position will supervise staff; assist in the development, implementation, and interpretation of line administrative policies and procedures; and train and direct personnel.

Through growth and change, San Mateo County Health System remains committed to provide quality medical care to meet the needs of the community. Our commitment is to provide quality care with a compassionate touch and we strive to help you maintain a balance between work and family.

The ideal candidate will have a minimum of two years' experience in a public hospital setting, performing a wide variety of highly complex analytical and administrative support activities. The ideal candidate will have extensive experience working in the following areas:  contract databases, and the preparation and processing of Memorandums and Resolutions for Board approval. Experience in all areas of Requests for Proposals (RFP) including development, obtaining approvals, posting, review of submissions for compliance, evaluation methods to rank submissions, processing, and notifying to vendors is desired. In addition, the ideal candidate will be familiar with processing the RFP's electronically. Knowledge of Accounting Software and an electronic Materials Management Inventory System is desired.
 Examples Of Duties:
Duties may include, but are not limited to, the following:
  • Organize, direct and coordinate the central administrative services activities of a large county department.
  • Direct department budget preparation providing justification on budget items; justify budget recommendations; coordinate budget activities with the County Manager's Office.
  • Maintain budgetary and fiscal controls, perform cost-benefit analyses; provide interdepartmental manager with forecasts of revenues and expenditures.
  • Perform monthly Department of Justice background checks for all vendors.
  • Participate in the administration, monitoring and evaluation of departmental contracts.
  • Develop and supervise the maintenance of statistical reporting systems of the department; direct statistical research, cost analysis and program evaluation, as necessary.
  • Represent the department on personnel matters in contacts with the Human Resources Department; advise department on personnel matters.
  • Conduct analysis or direct the automation of various fiscal and programming record keeping processes.
  • Design and recommend systems, procedures, forms and instructions for departmental use.
  • Supervise payroll, building maintenance, office management, personnel, accounting, property control, purchasing, research and statistics, word processing and other clerical services of assigned department.
  • Conduct studies and make recommendation regarding organization, staffing patterns, program activities and internal procedures.
  • Initiate and maintain effective utilization of office space, equipment, furniture, forms, office supplies, etc.
  • Perform related duties as assigned.

 Qualifications:

Knowledge of:
  • Advanced principles and practices of organizational and systems analysis, research methods and human resource planning.
  • Basic principles and practices of the assigned County department operations and its administration and organization.
  • Advanced principles of financial administration, including public budgeting and reporting.
  • Computer systems and applications as used within the County.
  • Principles of personnel training, supervision and evaluation.

Skill/Ability to:
  • Supervise and coordinate a wide variety of administrative and operational activities related to assigned department.
  • Coordinate section activities with other departments, programs and/or outside agencies.
  • Direct and participate in the analysis of a wide variety of moderate to complex administrative/operational problems and make effective operational and/or procedural recommendations.
  • Interpret departmental policies, guidelines and procedures; develop recommendations for improvements, as necessary.
  • Supervise, evaluate and train assigned personnel.
  • Communicate effectively both orally and in writing.
  • Perform complex mathematical and statistical calculations accurately.
  • Establish and maintain effective work relationships with those contacted in the performance of required duties.

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Three years of increasingly responsible experience performing a wide variety of 
administrative duties in a large, complex public agency.
 Application/Examination:
Departmental Promotional Only. Only current San Mateo County employees in the Health System with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date may apply.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "APPLY ONLINE" button.  If you are not on the County's website, please go to http://jobs.smcgov.org to apply.  
 
Answers to the supplemental questions must be submitted in addition to the standard San Mateo County employment application. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
 
EXAMINATION PROCESS: 
The examination process will consist of the steps detailed in order below. Not all applicants meeting the minimum qualifications are guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate in person, at their own expense.
 
Initial Review of Application Materials (weight: pass/fail). Overall presentation will be evaluated at this step and applicants submitting incomplete application and responses to the supplemental question, lacking relevant qualifications and/or not following instructions will be disqualified. Applicants who pass the initial review will be moved to the application screening by subject matter experts.
 
Application Screening (weight: pass/fail). Subject matter experts will be assessing relevance of applicants' training and experience to the needs of the positions being filled as well as writing skills. Assessment is based on relevant work history and background as listed on the application, responses to the supplemental questions and overall presentation. The assessors will select those applicants whose education and experience most closely match the current needs of the department. Because of this process, not all applicants are guaranteed advancement through the exam process. Applicants who pass this screening will be invited to a panel interview.
 
Panel Interview (weight: pass/fail). The panel interview may include a pre-interview writing and/or analysis exercise. Applicants who pass the interview will be placed on an eligible list.  The top seven ranked candidates can be considered to fill the position.
All interviews will be conducted in person in San Mateo County, California. Applicants must participate at their own expense and must adhere to the dates listed below.
 
TENTATIVE RECRUITMENT SCHEDULE
Recruitment Closes:
 July 26, 2018 at 11:59 p.m.
Application Screening: Week of July 30, 2018
Panel Interviews: Week of August 6, 2018
 
At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day.

County of San Mateo is proud to be an Equal Employment Opportunity Employer.
 
HR Contact: Wendy Young (071218) Administrative Services Manager I (D045)
 

Application Instructions

To learn more about the position and/or to apply, please click the link below. If link is not available, please read the information above for detailed instructions on how to apply.

Apply Online