Paralegal - Confidential (Open)
The Office of the San Mateo County Counsel seeks a Paralegal to perform a wide range of complex legal support work, such as conducting legal research, preparing legal memoranda, motions and other documents, initiating and responding to discovery, corresponding with attorneys and self-represented parties, and assisting attorneys in all aspects of case preparation and transactional matters. Incumbents may receive general direction regarding the scope and approach to projects or assignments, but procedures and techniques are discretionary and incumbents are expected to possess the initiative to operate with a significant degree of independence.
The ideal candidate for this position will have experience with complex legal support work as set forth above, strong oral and written communication skills, well developed computer skills, as well as proficiency with the full range of Microsoft products (including Word, Excel, PowerPoint and Outlook) in addition to case management software. The abilities to independently conduct legal research, use initiative, exercise sound judgment, set priorities and meet critical deadlines are also desired.
NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.
- Examples Of Duties
Duties may include, but are not limited to, the following:
- Perform legal research under the direction of an attorney; gather information regarding statutes, rules, regulations, court decisions, local resolutions and ordinances, and similar materials related to assigned responsibilities.
- Research, draft and prepare responses to motions, discovery requests and other legal actions.
- Attend Superior Court hearings to prepare orders in court.
- Draft and prepare pleadings, including points and authorities, declarations and other related documents.
- Organize, index and summarize research results and assist in preparation of presentations for clients.
- Prepare, file and serve a variety of legal documents such as motions, petitions, judgments, and orders, while utilizing the Department's computerized case management system.
- Prepare reports and maintain records and statistics.
- Explain procedures and policies to internal and external stakeholders; provide referrals, information and assistance as appropriate.
- Organize files, exhibits and other documents for court hearings and trials.
- Prepare a variety of correspondence and written materials.
- Interview case participants, witnesses and others to obtain relevant information.
- Direct project work; train others in work procedures as needed.
- Compile and review confidential and sensitive materials/records in collaboration with outside investigators, medical experts, and outside governmental and/or private organizations.
- Use the ProLaw and Logikcull software platforms and have familiarity with Westlaw, E-Filing (District and Federal levels) and Legal Drafting.
- Perform related duties as assigned.
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
- Completion of coursework leading to paralegal certification or completion of the first year of law school, or two years of increasingly responsible legal office experience including legal research and policies and procedures related to the specified field of law.
- Legal research techniques and standard legal reference materials.
- Processes and procedures related to a specified field of law, such as family law, forfeitures or probate.
- Legal office terminology, processes, procedures, and the format for legal documents.
- Record keeping, report preparation and filing methods.
- Correct English usage, including spelling, grammar, punctuation and vocabulary.
- Business arithmetic, including percentages and decimals.
- Office administrative practices and procedures, including filing, business letter writing and the operation of common office equipment, including a word processor and personal or on-line computer.
- Perform legal research from varied sources.
- Communicate with individuals of various socio-economic backgrounds in difficult situations.
- Prepare a variety of legal documents.
- Use initiative and sound independent judgment within established guidelines.
- Organize and maintain accurate records and files.
- Organize work, set priorities, meet critical deadlines, and follow up on assignments.
- Establish and maintain effective working relationships.
Anyone may apply.Responses to supplemental questions are required and must be submitted in addition to the standard San Mateo County employment application. A resume or reference to a resume will not be accepted as a substitute for your responses to these questions.
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE:
Final Filing Date: September 27, 2018
Applicant Screening (Tentative): October 4, 2018
Panel Interviews (Tentative): October 17 and/or 18, 2018
At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Employment Opportunity Employer.Analyst: Michelle Kuka (09142018) (Paralegal - E016)