Job Description

Overall Job Objective

$64,376.00 - $80,225.60 Annually
San Mateo County, CA
Job Type
Superior & Municipal Courts
Job Number
11/28/2018 11:59 PM Pacific

The Superior Court of California, County of San Mateo is seeking qualified, experienced and dedicated candidates for the position of Paralegal.  Under the supervision of a Court Staff Attorney, the Paralegal performs legal tasks to assist Self-Represented Litigants (SRLs) in preparing legal documents and delivering other legal services.

The incumbent will perform a wide range of complex legal support work, such as reviewing legal documents and forms for completeness and procedural compliance with specific requirements set forth in the applicable California code, conducting legal research, drafting requests for orders, assisting SRLs in other document preparation, corresponding with SRLs, and delivering legal services to SRLs as appropriate under the Court Self-Help model. 

The ideal candidate for this position will have experience with complex legal support work as set forth above, strong oral and written communication skills, well developed computer skills, as well as proficiency with the full range of Microsoft products (including Word, Excel, and PowerPoint) in addition to case management software. The abilities to independently conduct legal research, use initiative, exercise sound judgment, set priorities and meet critical deadlines are also desired.

The Court serves a diverse community with a mission to apply the law fairly to protect individual freedom and to promote the welfare of the people. Please visit for more information on our organization.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help,  unclassified, and regular classified vacancies.


Examples Of Duties

  • Perform legal research under the direction of an attorney; gather information regarding statutes, rules, regulations, court decisions, local resolutions and ordinances, and similar materials related to assigned responsibilities.
  • Meet with SRLs individually or in group settings to provide legal information and assistance with navigating the court process and procedures; preparing and presenting workshops regarding court procedures, requirements, and legal options.
  • Attend Superior Court hearings to prepare orders in court.
  • Draft and prepare legal pleadings, including motions, declarations and other related documents.
  • Collects information from SRLs and the court in order to assist attorneys in determining appropriate legal procedures.
  • Prepare a variety of legal documents such as motions, petitions, judgments, and orders, while utilizing the Court's computerized case management system.
  • Draft and prepare routine correspondence associated with legal assistance.
  • Prepare reports and maintain records and statistics.
  • Explain procedures and policies to internal and external stakeholders.
  • Screens cases to provide referrals, information and assistance as appropriate.
  • Organize files, exhibits and other documents for court hearings and trials.
  • Prepare a variety of correspondence and written materials.
  • Direct project work; train others in work procedures as needed.
  • Use the HotDocs and DissoMaster software platforms.
  • Perform related duties as assigned.


Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Completion of coursework leading to paralegal certification or completion of the first year of law school, or two years of increasingly responsible legal office experience including legal research and policies and procedures related to the specified field of law.

Knowledge of:

  • Legal research techniques and standard legal reference materials.
  • Processes and procedures related to a specified field of law, such as family law, civil, small claims or probate.
  • California codes and statutes applicable to family law, civil, small claims and probate.
  • Legal office terminology, processes, procedures, and the format for legal documents.
  • Regulations and procedures governing the maintenance and disclosure of public records.
  • Record keeping, report preparation and filing methods.
  • Correct English usage, including spelling, grammar, punctuation and vocabulary.
  • Business arithmetic, including percentages and decimals.
  • Office administrative practices and procedures, including filing, business letter writing and the operation of common office equipment, including a word processor and personal or on-line computer.

Skill/Ability to:
  • Perform legal research from varied sources.
  • Understand, interpret, explain and apply specialized information including codes, rules, policies, procedures, forms and legal terms.
  • Read and understand legal documents and verify accuracy completeness.
  • Interpret court orders correctly and explain case and procedural information accurately and precisely to litigants and other agencies.
  • Maintain confidential information when required by legal or ethical standards.
  • Communicate with individuals of various socio-economic backgrounds in difficult situations.
  • Prepare a variety of legal documents.
  • Use initiative and sound independent judgment within established guidelines.
  • Organize and maintain accurate records and files.
  • Organize work, set priorities, meet critical deadlines, and follow up on assignments.
  • Establish and maintain effective working relationships.


Anyone may apply.  Responses to supplemental questions are required and must be submitted in addition to our standard employment application.  A resume or reference to a resume will not be accepted as a substitute for your responses to these questions. 

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. 

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Final Filing Date: 
November 28, 2018
Applicant Screening:  December 3, 2018
Panel Interviews:  December 12 and/or 13, 2018

The Superior Court of California, County of San Mateo is an Equal Opportunity Employer, and we encourage applications from candidates who will contribute to our diversity.

Note: Although the County is conducting the recruitment with the Superior Court, this position is not a County position.

Analyst:  Mandy Singh (110718) (Paralegal - X008)

Application Instructions

To learn more about the position and/or to apply, please click the link below. If link is not available, please read the information above for detailed instructions on how to apply.

Apply Online